How To Fix HRHAP_ARCHIVE100 - Employee &1 is still entered as appraiser

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 100

• Message text: Employee &1 is still entered as appraiser

What causes this issue?

The employee &V1& is still entered as an appraiser in at least one open
appraisal.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use transaction PHAP_ADMIN to remove the employee &V1& from this
appraisal manually, or complete this appraisal.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP_ARCHIVE100 - Employee &1 is still entered as appraiser ?

  The SAP error message HRHAP_ARCHIVE100 indicates that an employee (identified by &1) cannot be archived because they are still assigned as an appraiser in the system. This typically occurs during the archiving process when the system checks for dependencies that prevent the archiving of certain data.
  Cause:
  The primary cause of this error is that the employee in question is still linked to performance appraisal processes or has active appraisals where they are designated as an appraiser. The system does not allow archiving of personnel records if there are still active relationships or dependencies that need to be resolved.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Active Appraisals: Check if the employee is currently assigned as an appraiser in any ongoing performance appraisal processes. You can do this by navigating to the relevant HR or Performance Management module in SAP.
  
  
  Remove Appraiser Assignment: If the employee is still assigned as an appraiser, you will need to either:
  
  Reassign the appraiser role to another employee.
  Complete or close any ongoing appraisals where the employee is involved.
  
  
  
  Update Records: After removing the appraiser assignment, ensure that all related records are updated accordingly.
  
  
  Retry Archiving: Once the appraiser assignment has been cleared, you can attempt the archiving process again.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or PHAP_ADMIN (Performance Management Administration) to manage employee records and appraisals.
  Archiving Process: Familiarize yourself with the archiving process in SAP, which typically involves using transaction codes like SARA (Archive Administration) to manage archiving objects.
  Documentation: Refer to SAP Help documentation or your organization's internal documentation for specific procedures related to performance management and archiving in your SAP environment.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or HR module support team for further assistance.