How To Fix HRHAP_ARCHIVE005 - The personnel appraisal contains more than one appraisee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 005

• Message text: The personnel appraisal contains more than one appraisee

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP_ARCHIVE005 - The personnel appraisal contains more than one appraisee ?

  The SAP error message HRHAP_ARCHIVE005 indicates that there is an issue with a personnel appraisal that contains more than one appraisee. This typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically within the Performance Management or Appraisal functionalities.
  Cause:
  The error arises when an appraisal document is created or processed that includes multiple appraisees, which is not allowed in the system. In SAP, each appraisal should be linked to a single appraisee (employee) to maintain clarity and ensure that performance evaluations are specific to individual employees.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Appraisal Document: Review the appraisal document in question to ensure that it is intended for a single appraisee. If it mistakenly includes multiple appraisees, you will need to create separate appraisal documents for each appraisee.
  
  
  Modify the Appraisal: If you have access to the appraisal document, you can edit it to remove any additional appraisees. Ensure that only one appraisee is associated with the document.
  
  
  Create New Appraisals: If the appraisal was meant to evaluate multiple employees, you will need to create individual appraisals for each employee instead of trying to combine them into one document.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for guidance on how to properly create and manage appraisals within the system.
  
  
  Check Configuration: If you believe that the system should allow multiple appraisees (for example, in a team evaluation scenario), consult with your SAP HCM administrator or technical team to review the configuration settings. Customizations or enhancements may be necessary to accommodate such scenarios.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Roles and Permissions: Ensure that the user creating or modifying the appraisal has the appropriate permissions to do so.
  Training and Documentation: If this is a recurring issue, consider providing training for users on how to properly create and manage appraisals in SAP.
  
  By following these steps, you should be able to resolve the HRHAP_ARCHIVE005 error and ensure that appraisals are correctly processed in the SAP system.