How To Fix HRHAP_ARCHIVE007 - The user &1 in the document is not assigned a personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 007

• Message text: The user &1 in the document is not assigned a personnel number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP_ARCHIVE007 - The user &1 in the document is not assigned a personnel number ?

  The SAP error message HRHAP_ARCHIVE007 indicates that there is an issue with a user in a document not being assigned a personnel number. This error typically arises in the context of Human Capital Management (HCM) and can occur during processes such as archiving or when trying to access certain HR-related documents.
  Cause:
  
  Missing Personnel Number: The user referenced in the document does not have a personnel number assigned in the SAP system.
  Data Inconsistency: There may be inconsistencies in the data where the user exists in the system but is not properly linked to a personnel number.
  User Configuration: The user might not be configured correctly in the HR module, leading to the absence of a personnel number.
  
  Solution:
  
  
  Check User Assignment:
  
  Verify that the user in question is correctly assigned a personnel number in the system. You can do this by checking the user’s profile in the HR module.
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the user’s details.
  
  
  
  Assign Personnel Number:
  
  If the user does not have a personnel number, you may need to create a personnel record for them. This can be done using transaction PA40 (Personnel Actions) or PA30 to create a new record.
  
  
  
  Data Consistency Check:
  
  Run consistency checks to ensure that all users have the necessary data linked correctly. This may involve checking for orphaned records or users without proper assignments.
  
  
  
  Review Document:
  
  If the error occurs while processing a specific document, review the document to ensure that all required fields are filled out correctly and that the user is referenced properly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to HR and personnel management for any specific guidelines or updates that may address this issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration of your system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 for managing HR data.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to access HR data and perform actions related to personnel management.
  SAP Notes: Check for any SAP Notes that may address this specific error message or provide patches/updates that could resolve the issue.
  
  By following these steps, you should be able to identify the cause of the HRHAP_ARCHIVE007 error and implement a solution to resolve it.