How To Fix HRHAP_ARCHIVE006 - The appraisal doc. has the status &1 and therefore cannot be destroyed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 006

• Message text: The appraisal doc. has the status &1 and therefore cannot be destroyed

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRHAP_ARCHIVE006 - The appraisal doc. has the status &1 and therefore cannot be destroyed ?

  The SAP error message HRHAP_ARCHIVE006 indicates that an appraisal document cannot be archived or destroyed because it is in a status that does not allow for this action. The status mentioned in the error message is represented by &1, which will be replaced by the actual status of the appraisal document when the error occurs.
  Cause:
  The primary cause of this error is that the appraisal document is in a status that is not eligible for archiving or destruction. Common statuses that may lead to this error include:
  
  In Progress: The appraisal is still being worked on and cannot be archived.
  Completed: Depending on the configuration, completed appraisals may not be eligible for destruction.
  Approved: If the appraisal has been approved, it may be locked for destruction.
  Other Custom Statuses: Organizations may have custom statuses that prevent archiving.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status: Identify the current status of the appraisal document. You can do this by navigating to the appraisal document in the SAP system and checking its status.
  
  
  Change the Status: If the appraisal document is in a status that prevents archiving, you may need to change its status. This could involve:
  
  Completing the appraisal process if it is still in progress.
  Reverting the status if it is in a state that should not be archived.
  
  
  
  Consult Configuration: If you are unsure about which statuses are eligible for archiving, consult your SAP HR configuration or the documentation related to the appraisal process. There may be specific settings that dictate which statuses can be archived.
  
  
  Contact Support: If you are unable to change the status or if the status seems incorrect, consider reaching out to your SAP support team or a consultant who specializes in SAP HR processes.
  
  
  Review Archiving Policies: Ensure that your organization’s archiving policies are correctly set up to allow for the archiving of appraisal documents in the desired statuses.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PHAP_ADMIN to manage appraisal documents and check their statuses.
  Documentation: Refer to SAP Help documentation for more details on appraisal processes and archiving.
  Custom Development: If your organization has custom developments or enhancements related to the appraisal process, review those to ensure they are not affecting the status handling.
  
  By following these steps, you should be able to address the HRHAP_ARCHIVE006 error and successfully manage the appraisal documents in your SAP system.