How To Fix HRHAP00_TEMPLATE376 - Status change from '&1' to '&2' not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 376

• Message text: Status change from '&1' to '&2' not allowed

What causes this issue?

The status change you want to use is not allowed.
The following status changes are possible:
<ZH>In Preparation</>,,
-> In Preparation
-> In Planning (if objective setting is defined)
-> In Process (only if final appraisal or part appraisal is defined)
<ZH>In Planning</>
-> In Preparation (only if objective setting is defined)
-> In Planning
-> In Review (if review phase is defined)
-> In Process (if final appraisal or part appraisal is defined)
-> Completed (only if no part appraisal or final appraisal is defined)
or higher
<ZH>In Review</>
-> In (Subsequent)Review
-> In Process
-> Completed (only if no part appraisal or final appraisal is defined)
or higher
<ZH>In Process</>
-> In Preparation (only if no objective setting phase is defined)
-> In Process
-> Completed or higher
-> Part Appraisal Completed
<ZH>Completed</>
-> In Planning (only if objective setting [and no final appraisal or
part appraisal] and no review phase is defined)
-> In Review (only if objective setting [and no final appraisal or part
appraisal] and review phase is defined)
-> In Process (only if final appraisal or part appraisal is defined)
-> Approved
-> Rejected
-> Closed Approved
-> Closed Rejected
<ZH>Approved</>
-> Closed Approved
-> Rejected
-> Closed Rejected
<ZH>Closed Approved</>
-> No status change allowed
<ZH>Rejected</>
-> In Planning (only if objective setting [and no final appraisal or
part appraisal]) and <ZH>no </> review phase is defined)
-> In Review (only if objective setting [and no final appraisal or part
appraisal]) <ZH>and </> review phase is defined)
-> In Process (if final appraisal or part appraisal is defined)
-> Approved
-> Closed Approved
-> Closed Rejected
<ZH>Closed Rejected</>
-> No status change allowed

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE376 - Status change from '&1' to '&2' not allowed ?

  The SAP error message HRHAP00_TEMPLATE376, which states "Status change from '&1' to '&2' not allowed," typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the Employee Self-Service (ESS) or Manager Self-Service (MSS) functionalities related to the handling of employee requests, such as leave requests, status changes, or other HR-related processes.
  Cause:
  This error message indicates that there is an attempt to change the status of a particular HR object (like a leave request or a personnel action) from one state to another that is not permitted by the system's configuration or business rules. The specific statuses represented by '&1' and '&2' will be replaced by the actual status values in the error message.
  Common causes for this error include:
  
  Business Rules: The system may have defined business rules that restrict certain status transitions. For example, you may not be allowed to change a request from "Pending" to "Approved" without first going through an "In Review" status.
  Workflow Configuration: If the status change is part of a workflow, the workflow may not allow the transition due to its current state or the conditions defined in the workflow.
  Authorization Issues: The user attempting to make the change may not have the necessary authorizations to perform that action.
  Data Integrity: There may be data integrity issues or missing information that prevent the status change.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Business Rules: Review the business rules configured in the system to understand the allowed status transitions. This may involve consulting with your HR or SAP configuration team.
  
  
  Review Workflow: If the status change is part of a workflow, check the workflow configuration to ensure that the transition is allowed. You may need to adjust the workflow or the conditions under which it operates.
  
  
  User Authorizations: Ensure that the user attempting to make the status change has the necessary authorizations. This may involve checking user roles and permissions in the SAP system.
  
  
  Data Validation: Verify that all required data is present and valid before attempting the status change. This may include checking for missing fields or incorrect data entries.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details about the error message and its context. This can provide insights into the underlying rules and configurations.
  
  
  Debugging: If you have access to technical resources, consider debugging the process to identify where the error is being triggered and what conditions are causing it.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes (like PA30 for personnel administration) that may help you navigate the HR processes involved.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after following these steps, it may be beneficial to escalate the matter to your SAP support team or consult with an SAP expert for further assistance.