How To Fix HRHAP00_TEMPLATE378 - Indicator 'Next State' must be set for status '&1'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 378

• Message text: Indicator 'Next State' must be set for status '&1'

What causes this issue?

If the appraisal document has the status <ZK>Completed</>, <ZK>Approved
</>, <ZK>Rejected</>, <ZK>Closed Approved</> or <ZK>Closed Rejected</>,
the value <ZK>Save and Change to Display Mode</> or <ZK>Save and Exit
</> must be selected for the <ZK>Next Status</> indicator. This includes
all corresponding substatuses.

How to fix this error?

Inform system administration.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE378 - Indicator 'Next State' must be set for status '&1' ?

  The SAP error message HRHAP00_TEMPLATE378 indicates that there is an issue with the configuration of the workflow or process related to the "Next State" indicator in the context of the HR (Human Resources) application, specifically in the area of HCM (Human Capital Management) and Talent Management.
  Cause:
  The error typically arises when:
  
  Workflow Configuration: The workflow for the specific status is not properly configured. The system expects a "Next State" to be defined for the current status, but it is missing.
  Status Management: The status being referenced (indicated by '&1') does not have a defined next state in the configuration, which is necessary for the workflow to proceed.
  Template Issues: If you are using a template for a process (like a performance review or talent management process), the template may not have been set up correctly to handle transitions between states.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Workflow Configuration:
  
  Go to the relevant configuration settings in SAP (transaction code SPRO).
  Navigate to the section for configuring workflows related to HR processes.
  Ensure that the status in question has a defined "Next State" in the workflow configuration.
  
  
  
  Review Status Definitions:
  
  Check the status definitions in the system to ensure that all statuses have appropriate next states defined.
  You can do this by navigating to the relevant configuration area for status management in HR.
  
  
  
  Template Review:
  
  If you are using a specific template, review the template settings to ensure that all necessary transitions and states are defined.
  Make sure that the template is correctly linked to the workflow and that it includes all required statuses and transitions.
  
  
  
  Testing:
  
  After making the necessary changes, test the workflow to ensure that it now allows for the transition from the current status to the next state without errors.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on configuring workflows and statuses in the HR module.
  
  
  
  Seek Support:
  
  If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in HR processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (Customizing), SWDD (Workflow Builder), and others that may be useful for workflow management.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the cause of the HRHAP00_TEMPLATE378 error in your SAP system.