How To Fix HRHAP00_DOCUMENT404 - A part appraisal can only be reset to the status 'In Process'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 404

• Message text: A part appraisal can only be reset to the status 'In Process'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT404 - A part appraisal can only be reset to the status 'In Process' ?

  The SAP error message HRHAP00_DOCUMENT404 indicates that there is an issue with the status of a part appraisal in the SAP HCM (Human Capital Management) module, specifically within the context of the Performance Management or Appraisal process. The message states that a part appraisal can only be reset to the status 'In Process', which implies that the system is preventing a change to a different status due to certain conditions not being met.
  Cause:
  
  Status Restrictions: The appraisal document may be in a status that does not allow it to be reset to a different status. For example, if the appraisal is already completed or has been finalized, the system may restrict changes to ensure data integrity.
  Authorization Issues: The user may not have the necessary permissions to change the status of the appraisal document.
  Incomplete Data: There may be required fields or data that are incomplete or missing, preventing the status change.
  System Configuration: The configuration settings in the SAP system may restrict certain status changes based on business rules.
  
  Solution:
  
  Check Current Status: Verify the current status of the appraisal document. If it is not in 'In Process', you may need to revert it to that status first.
  Reset to 'In Process': If the document is in a status that allows it to be reset, use the appropriate transaction or function to change the status back to 'In Process'.
  Review Authorizations: Ensure that the user has the necessary authorizations to make changes to the appraisal document. If not, contact your SAP security administrator.
  Complete Required Fields: Check if all mandatory fields in the appraisal document are filled out correctly. Complete any missing information before attempting to change the status.
  Consult Configuration: If the issue persists, consult with your SAP HR configuration team to review the settings related to appraisal document statuses and ensure they align with your business processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PHAP_CATALOG (for appraisal catalog) and PHAP_ADMIN (for managing appraisals).
  SAP Notes: Check for any SAP Notes related to HRHAP00_DOCUMENT404 for additional insights or patches that may address known issues.
  Documentation: Review SAP Help documentation for Performance Management to understand the workflow and status transitions better.
  Testing: If changes are made to the configuration or user roles, conduct thorough testing in a development or quality assurance environment before applying changes to production.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or your internal SAP support team for further assistance.