How To Fix HRHAP00_DOCUMENT401 - Appraisal document contains more than 20 elements; download not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 401

• Message text: Appraisal document contains more than 20 elements; download not possible

What causes this issue?

You can only download an appraisal document that does not contain
more than 20 appraisal elements.

System Response

The SAP R/3 system does not download appraisal documents that comprise
more than 20 appraisal elements.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT401 - Appraisal document contains more than 20 elements; download not possible ?

  The SAP error message HRHAP00_DOCUMENT401 indicates that the appraisal document you are trying to download contains more than 20 elements, which exceeds the limit set by the system. This is a common issue when dealing with performance appraisal documents in SAP HCM (Human Capital Management).
  Cause:
  The error occurs because the system has a predefined limit on the number of elements (fields or sections) that can be included in a single appraisal document for download. When the document exceeds this limit, the system prevents the download to maintain performance and usability.
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Reduce the Number of Elements:
  
  Review the appraisal document and see if you can reduce the number of elements included. This may involve removing unnecessary fields or sections from the document.
  
  
  
  Split the Document:
  
  If the appraisal document is too comprehensive, consider splitting it into multiple documents, each containing fewer than 20 elements. This way, you can download each part separately.
  
  
  
  Check Configuration Settings:
  
  Consult with your SAP administrator or HR module consultant to see if there are configuration settings that can be adjusted to allow for more elements in the appraisal document. However, this may not always be advisable due to performance considerations.
  
  
  
  Use Alternative Download Methods:
  
  If the standard download functionality is limited, explore other methods of exporting the data, such as using SAP reports or custom programs that can handle larger datasets.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this issue. There may be patches or updates that can help resolve the limitation.
  
  
  
  Related Information:
  
  SAP HCM Module: This error is specific to the Human Capital Management module in SAP, which deals with employee management, including appraisals.
  Performance Considerations: The limitation is often in place to ensure that the system performs efficiently and that users can easily navigate and manage appraisal documents.
  User Roles and Permissions: Ensure that the user attempting to download the document has the appropriate permissions to access and download appraisal documents.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.