How To Fix HRHAP00_DOCUMENT400 - Appraisal doc. structure differs from reference appraisal doc. structure

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 400

• Message text: Appraisal doc. structure differs from reference appraisal doc. structure

What causes this issue?

You can specify a reference appraisal for the comparison function
in reporting for appraisal documents.

System Response

If you do not specify a reference object, the SAP R/3 system uses the
first appraisal document as the reference document.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT400 - Appraisal doc. structure differs from reference appraisal doc. structure ?

  The SAP error message "HRHAP00_DOCUMENT400: Appraisal document structure differs from reference appraisal document structure" typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically when dealing with the Performance Management or Appraisal functionalities. This error indicates that there is a mismatch between the structure of the appraisal document you are trying to create or modify and the structure of the reference appraisal document.
  Causes:
  
  Changes in Appraisal Document Structure: If the appraisal document structure has been modified (e.g., fields added, removed, or changed) after the reference document was created, this can lead to discrepancies.
  Incorrect Configuration: The configuration settings for the appraisal documents may not align with the reference document settings.
  Version Mismatch: If you are using a different version of the appraisal document than what is expected, this can cause structural differences.
  Data Inconsistencies: There may be inconsistencies in the data being used to create or modify the appraisal document.
  
  Solutions:
  
  Check Document Structure: Review the structure of both the appraisal document you are working on and the reference appraisal document. Ensure that they match in terms of fields and data types.
  Update Configuration: If there have been changes to the appraisal document structure, ensure that the configuration in the system is updated accordingly. This may involve working with your SAP HCM configuration team.
  Use Correct Reference Document: Make sure you are using the correct reference appraisal document that matches the structure of the document you are trying to create or modify.
  Data Validation: Validate the data being entered into the appraisal document to ensure it conforms to the expected structure.
  Consult Documentation: Refer to SAP documentation or notes related to appraisal document structures for any specific guidelines or updates that may apply to your version of SAP.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PHAP_ADMIN (for managing appraisal documents) and PHAP_CATALOG (for managing appraisal templates).
  Testing: If changes are made to the configuration or document structure, conduct thorough testing to ensure that the issue is resolved and that no new issues arise.
  
  If the problem persists after trying the above solutions, it may be beneficial to engage with SAP support or your internal SAP technical team for further assistance.