How To Fix HRHAP00_DOCUMENT321 - Appraisee &1 '&2' not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 321

• Message text: Appraisee &1 '&2' not allowed

What causes this issue?

The proposed appraiser type is not allowed in this template category.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT321 - Appraisee &1 '&2' not allowed ?

  The SAP error message "HRHAP00_DOCUMENT321 Appraisee &1 '&2' not allowed" typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically within the Performance Management or Appraisal processes. This error indicates that there is an issue with the appraisee (the employee being evaluated) in the appraisal document.
  Cause:
  
  Authorization Issues: The user may not have the necessary authorizations to access or evaluate the specified appraisee.
  Inactive Employee: The appraisee may be inactive in the system (e.g., terminated or on leave).
  Incorrect Appraisee Assignment: The appraisee may not be correctly assigned to the appraisal document or may not belong to the same organizational unit as the evaluator.
  Configuration Issues: There may be configuration settings in the appraisal process that restrict certain employees from being evaluated.
  Data Consistency: There could be inconsistencies in the employee master data or appraisal document settings.
  
  Solution:
  
  Check Authorizations: Ensure that the user has the necessary authorizations to access and evaluate the appraisee. This can be done by reviewing the user's role and permissions in the system.
  Verify Employee Status: Check the status of the appraisee in the system. If the employee is inactive, you may need to reactivate them or select a different appraisee.
  Review Appraisal Document Assignment: Ensure that the appraisee is correctly assigned to the appraisal document and that the organizational structure is correctly set up.
  Configuration Review: Review the configuration settings for the appraisal process to ensure that there are no restrictions preventing the evaluation of the appraisee.
  Data Consistency Check: Perform a consistency check on the employee master data and the appraisal document to identify any discrepancies.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's status and details.
  Authorization Objects: Review the relevant authorization objects (e.g., P_ORGIN, P_PERNR) to ensure that the user has the necessary permissions.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Refer to SAP documentation on Performance Management and Appraisal processes for more detailed information on configuration and troubleshooting.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or refer to SAP's support portal for further assistance.