How To Fix HRHAP00_DOCUMENT323 - You have already created one appraisal document; creation not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 323

• Message text: You have already created one appraisal document; creation not possible

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT323 - You have already created one appraisal document; creation not possible ?

  The SAP error message HRHAP00_DOCUMENT323 indicates that an appraisal document has already been created for the employee in question, and therefore, the system does not allow the creation of another appraisal document for the same period or appraisal type.
  Cause:
  
  Duplicate Appraisal Document: The primary cause of this error is that an appraisal document already exists for the employee for the specified appraisal period or type.
  Configuration Settings: There may be configuration settings in the SAP system that restrict the creation of multiple appraisal documents for the same period.
  User Permissions: The user may not have the necessary permissions to modify or delete existing appraisal documents.
  
  Solution:
  
  
  Check Existing Appraisal Documents:
  
  Navigate to the relevant transaction (e.g., HRHAP00) to view existing appraisal documents for the employee.
  Verify if an appraisal document already exists for the same period or type.
  
  
  
  Modify or Delete Existing Document:
  
  If an appraisal document exists and needs to be updated, consider modifying the existing document instead of creating a new one.
  If the existing document is no longer needed, you may delete it (if you have the necessary permissions).
  
  
  
  Consult with HR or System Administrator:
  
  If you are unsure about the existing documents or need to make changes, consult with your HR department or SAP system administrator for guidance.
  
  
  
  Review Configuration Settings:
  
  If you believe that the system should allow multiple documents, review the configuration settings related to appraisal documents in the SAP system. This may require assistance from a technical consultant or system administrator.
  
  
  
  Check User Permissions:
  
  Ensure that you have the appropriate permissions to create, modify, or delete appraisal documents. If not, request the necessary access from your system administrator.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as HRHAP00 (Appraisal Document) to manage appraisal documents.
  SAP Notes: Check SAP Notes for any known issues or updates related to appraisal documents and this specific error message.
  Documentation: Review SAP documentation or user manuals related to the Performance Management module for further insights into managing appraisal documents.
  
  By following these steps, you should be able to resolve the error and manage appraisal documents effectively in SAP.