How To Fix HRHAP00_DOCUMENT319 - Note for column '&1' not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 319

• Message text: Note for column '&1' not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT319 - Note for column '&1' not allowed ?

  The SAP error message "HRHAP00_DOCUMENT319: Note for column '&1' not allowed" typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the HAP (HCM Appraisal) functionality. This error indicates that there is an issue with the data being entered or processed in the appraisal document, specifically related to a note or comment field.
  Cause:
  
  Invalid Column Reference: The error suggests that the column referenced by '&1' is not valid for the operation being performed. This could be due to a misconfiguration in the appraisal template or the data model.
  Field Restrictions: Certain fields may have restrictions on the type of data that can be entered. For example, if a note field is not allowed in a specific context or for a specific appraisal type, this error may occur.
  Template Configuration: The appraisal template may not be set up correctly to allow notes in the specified column.
  Authorization Issues: There may be authorization restrictions preventing the user from entering data in that column.
  
  Solution:
  
  Check Template Configuration: Review the configuration of the appraisal template in transaction code HAP_CONFIG. Ensure that the column in question is correctly defined and that notes are allowed for that column.
  Review Data Entry: Ensure that the data being entered in the column is valid and adheres to any restrictions that may be in place.
  Authorization Check: Verify that the user has the necessary authorizations to enter data in the specified column. This can be checked in transaction code SU53 after the error occurs.
  Consult Documentation: Refer to SAP documentation or notes related to the specific version of HCM you are using to see if there are any known issues or additional configuration steps required.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. You can search for "HRHAP00_DOCUMENT319" or related keywords.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as HAP_CONFIG for configuration, PA30 for personnel administration, and PA40 for personnel actions.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Testing: If changes are made to the configuration, conduct thorough testing to ensure that the error does not recur and that the appraisal process functions as expected.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP Basis or HCM support team for further investigation.