How To Fix HRHAP00_DOCUMENT318 - Part appraisal does not exist; appraisal has status 'In Preparation'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 318

• Message text: Part appraisal does not exist; appraisal has status 'In Preparation'

What causes this issue?

You cannot fill out a part appraisal while the (main) appraisal document
has the status <LS>In Preparation</>.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT318 - Part appraisal does not exist; appraisal has status 'In Preparation' ?

  The SAP error message HRHAP00_DOCUMENT318 indicates that there is an issue with an appraisal document in the SAP system. Specifically, the message states that the part appraisal does not exist because the appraisal has a status of "In Preparation." This typically means that the appraisal process has not been finalized or completed, and therefore, the system cannot find the relevant appraisal data.
  Cause:
  
  Incomplete Appraisal Process: The appraisal document may not have been fully created or saved, leading to its status being "In Preparation."
  User Permissions: The user may not have the necessary permissions to access or view the appraisal document.
  Data Entry Errors: There may have been an error during the data entry process, causing the appraisal to not be properly linked or saved.
  System Configuration: There could be issues with the configuration of the appraisal process in the SAP system.
  
  Solution:
  
  Check Appraisal Status: Verify the status of the appraisal document. If it is still in preparation, ensure that it is completed and saved properly.
  Complete the Appraisal: If you have the necessary permissions, complete the appraisal process by filling in all required fields and saving the document.
  Review User Permissions: Ensure that the user has the appropriate permissions to access and modify the appraisal documents.
  Consult with HR or SAP Administrator: If you are unable to resolve the issue, consult with your HR department or SAP administrator to check for any configuration issues or to assist in completing the appraisal.
  Check for Data Entry Errors: Review the data entered for the appraisal to ensure that all necessary information is correctly filled out.
  
  Related Information:
  
  SAP HR Module: This error is related to the Human Resources (HR) module in SAP, specifically the Performance Management component.
  Appraisal Process: Understanding the appraisal process in SAP can help in troubleshooting issues related to appraisal documents.
  SAP Notes and Documentation: Check SAP Notes for any known issues or patches related to this error message. SAP's official documentation may also provide insights into the appraisal process and common errors.
  
  If the problem persists after trying the above solutions, it may be necessary to escalate the issue to SAP support for further assistance.