How To Fix HRHAP00_DOCUMENT316 - Previous part appraisals not yet complete

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 316

• Message text: Previous part appraisals not yet complete

What causes this issue?

Another part appraiser has not yet completed the part appraisal. The
sequence setting dictates that you cannot execute the part appraisal
until all previous part appraisals have been completed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT316 - Previous part appraisals not yet complete ?

  The SAP error message HRHAP00_DOCUMENT316 with the description "Previous part appraisals not yet complete" typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically when dealing with the Performance Management or Appraisal processes. This error indicates that there are previous appraisal phases or parts that have not been completed, which prevents the current appraisal from being processed.
  Cause:
  
  Incomplete Previous Appraisals: The most common cause is that there are earlier parts of the appraisal process that have not been finalized. This could be due to pending approvals, missing inputs, or incomplete evaluations.
  Workflow Issues: If the appraisal process is managed through a workflow, there may be issues with the workflow not being triggered or completed.
  Data Entry Errors: There may be missing or incorrect data in the appraisal forms that need to be addressed before proceeding.
  
  Solution:
  
  Check Previous Appraisals: Review the previous appraisal phases for the employee in question. Ensure that all required evaluations and approvals have been completed.
  Complete Pending Tasks: If there are any pending tasks in the workflow, ensure that they are completed. This may involve following up with managers or employees who need to provide input.
  Review Appraisal Data: Check for any missing or incorrect data in the appraisal forms. Make sure all required fields are filled out correctly.
  Consult with HR or IT: If you are unable to resolve the issue, it may be necessary to consult with your HR department or IT support team for further assistance. They may have access to logs or additional tools to diagnose the problem.
  System Configuration: In some cases, the issue may be related to system configuration. Ensure that the appraisal process is set up correctly in the SAP system.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PHAP_ADMIN (for managing appraisals) or PHAP_CATALOG (for appraisal catalog) to navigate through the appraisal processes.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error. SAP frequently updates its knowledge base with solutions to common issues.
  User Roles and Authorizations: Ensure that the users involved in the appraisal process have the necessary roles and authorizations to complete their tasks.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRHAP00_DOCUMENT316 error message.