How To Fix HRHAP00_ACTION_LOG019 - Appraisal document status set to 'Closed Rejected' (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_ACTION_LOG - HRHAP: Appraisal Document - Action Log

• Message number: 019

• Message text: Appraisal document status set to 'Closed Rejected' (&1)

Technical Key
Substatus: &V2&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_ACTION_LOG019 - Appraisal document status set to 'Closed Rejected' (&1) ?

  The SAP error message HRHAP00_ACTION_LOG019 indicates that an appraisal document's status has been set to "Closed Rejected." This typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically within the Performance Management or Appraisal Management components.
  Cause:
  The error message is triggered when an appraisal document is rejected during the appraisal process. This can happen for several reasons, including:
  
  User Action: A user (e.g., a manager or HR representative) may have explicitly rejected the appraisal document.
  Workflow Issues: There may be issues in the workflow process that lead to the document being closed and marked as rejected.
  Data Inconsistencies: There could be inconsistencies or missing data in the appraisal document that prevent it from being processed further.
  Authorization Issues: The user may not have the necessary authorizations to approve or modify the appraisal document.
  
  Solution:
  To resolve the issue, consider the following steps:
  
  
  Review the Appraisal Document: Check the details of the appraisal document to understand why it was rejected. Look for any comments or notes that may have been added during the rejection process.
  
  
  Check Workflow Logs: If the appraisal process involves a workflow, review the workflow logs to identify any errors or issues that occurred during the approval process.
  
  
  Correct Data Issues: If there are data inconsistencies, correct them. Ensure that all required fields are filled out and that the data is accurate.
  
  
  Reopen the Document: If appropriate, you may need to reopen the appraisal document for further review or modification. This typically requires specific authorizations.
  
  
  Consult with HR or IT: If you are unable to resolve the issue, consult with your HR department or IT support team. They may have additional insights or access to tools that can help diagnose the problem.
  
  
  Training and Documentation: Ensure that users involved in the appraisal process are adequately trained and have access to documentation that outlines the steps for handling appraisal documents.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide guidance on handling appraisal documents.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as those for managing appraisals (e.g., PHAP_CATALOG, PHAP_ADMIN).
  User Authorizations: Ensure that users have the necessary authorizations to perform actions on appraisal documents.
  
  By following these steps, you should be able to address the HRHAP00_ACTION_LOG019 error and manage the appraisal document effectively.