How To Fix HRHAP00_ACTION_LOG021 - Appraisal document status reset to 'In Preparation'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_ACTION_LOG - HRHAP: Appraisal Document - Action Log

• Message number: 021

• Message text: Appraisal document status reset to 'In Preparation'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_ACTION_LOG021 - Appraisal document status reset to 'In Preparation' ?

  The SAP error message HRHAP00_ACTION_LOG021 indicates that the status of an appraisal document has been reset to "In Preparation." This typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly within the Performance Management or Appraisal Management functionalities.
  Cause:
  
  Status Change Triggered by User Action: The status of the appraisal document may have been changed by a user action, such as an attempt to edit or re-initiate the appraisal process.
  System Configuration: There may be specific configurations or workflows set up in the system that automatically reset the status based on certain conditions or events.
  Data Inconsistencies: If there are inconsistencies in the data or if required fields are not filled out correctly, the system may revert the status to ensure that the document is complete before proceeding.
  Authorization Issues: Users may not have the necessary authorizations to finalize the appraisal, leading to a reset of the status.
  
  Solution:
  
  Check User Actions: Review the actions taken by users prior to the error message. Ensure that the appraisal document is being processed correctly and that no unauthorized changes are being made.
  Review Configuration: Check the configuration settings in the SAP system related to appraisal documents. Ensure that the workflow and status management settings are correctly defined.
  Data Validation: Validate the data entered in the appraisal document. Ensure that all mandatory fields are filled out and that there are no inconsistencies.
  Authorization Check: Verify that the user has the necessary authorizations to change the status of the appraisal document. If not, adjust the user roles or permissions accordingly.
  Consult Documentation: Refer to SAP documentation or notes related to the HRHAP00_ACTION_LOG021 message for any specific guidance or known issues.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PHAP_CATALOG (Performance Management), and PHAP_ADMIN (Appraisal Administration) for managing appraisal documents.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts who can provide more tailored assistance based on your specific system configuration and business processes.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to prevent the status from being reset to "In Preparation."