How To Fix HRHAP00_ACTION_LOG016 - Appraisal document status set to 'Approved' (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_ACTION_LOG - HRHAP: Appraisal Document - Action Log

• Message number: 016

• Message text: Appraisal document status set to 'Approved' (&1)

Technical Key
Substatus: &V2&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_ACTION_LOG016 - Appraisal document status set to 'Approved' (&1) ?

  The SAP error message HRHAP00_ACTION_LOG016 typically indicates that there is an issue related to the status of an appraisal document in the SAP HCM (Human Capital Management) module, specifically within the Performance Management component. The message states that the appraisal document status has been set to 'Approved', which may not align with the expected workflow or process.
  Cause:
  
  Workflow Issues: The appraisal document may have been incorrectly processed in the workflow, leading to an unexpected status.
  Authorization Problems: The user may not have the necessary authorizations to change the status of the appraisal document.
  Data Inconsistencies: There may be inconsistencies in the data related to the appraisal document, such as missing or incorrect entries.
  Configuration Errors: The configuration settings for the appraisal process may not be set up correctly, leading to issues in status transitions.
  
  Solution:
  
  Check Workflow Logs: Review the workflow logs to identify any errors or issues that occurred during the approval process. This can help pinpoint where the problem lies.
  Verify Authorizations: Ensure that the user attempting to change the status has the appropriate authorizations. You may need to consult with your SAP security team to verify this.
  Review Appraisal Document Data: Check the appraisal document for any missing or incorrect data. Ensure that all required fields are filled out correctly.
  Configuration Review: Consult with your SAP HCM configuration team to review the settings related to the appraisal process. Ensure that the status transitions are configured correctly.
  Reprocess the Document: If the document is in an incorrect state, you may need to revert it to a previous status (if possible) and reprocess it through the workflow.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  Related Information:
  
  SAP HCM Documentation: Review the official SAP documentation for the Performance Management module to understand the expected behavior of appraisal documents and their statuses.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Support Tickets: If the issue persists and cannot be resolved internally, consider opening a support ticket with SAP for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the HRHAP00_ACTION_LOG016 error message.