How To Fix HRGB_SWF019 - Generic Validation : HLTA Status is required for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 019

• Message text: Generic Validation : HLTA Status is required for &1

What causes this issue?

While reporting the census data for school work force, the
<DS:RE.RPUSWFG1>RPUSWFG1</> report generates this message if you do not
maintain the <LS>Higher Level Teaching Assistant </>(HLTA) status for
teaching assistants in <LS>SWF Staff Details</> (3215) infotype or in
<LS>SWF: Staff Details</> (PAPBSGB_SWF_STAF) table.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can rectify this error by maintaining the <ZH>HLTA </>status for a
staff member in <LS>SWF Staff Details</> (3215) infotype or in <LS>SWF:
Staff Details </>(PAPBSGB_SWF_STAF) table.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF019 - Generic Validation : HLTA Status is required for &1 ?

  The SAP error message HRGB_SWF019 indicates that a required status, specifically the HLTA (Health and Safety Status), is missing for a particular object or entity in the system. This error typically arises in the context of workflows or processes related to human resources, particularly in the area of health and safety management.
  Cause:
  The error occurs when the system expects a specific status (HLTA) to be present for a given employee or organizational unit, but it is not found. This can happen due to several reasons:
  
  Missing Data: The HLTA status has not been set for the employee or organizational unit in question.
  Incorrect Configuration: The system configuration may not be set up correctly to handle HLTA statuses.
  Workflow Issues: The workflow may not be correctly designed to accommodate the necessary status checks.
  
  Solution:
  To resolve the HRGB_SWF019 error, you can take the following steps:
  
  
  Check HLTA Status:
  
  Navigate to the relevant employee or organizational unit in the SAP system.
  Verify if the HLTA status is assigned. If it is missing, you will need to enter the appropriate status.
  
  
  
  Update Employee Data:
  
  If the HLTA status is not set, you can update the employee's data through the relevant infotype (e.g., Infotype 0000 for Actions, Infotype 0001 for Organizational Assignment, etc.).
  Ensure that the HLTA status is correctly filled out according to your organization's requirements.
  
  
  
  Review Workflow Configuration:
  
  If the HLTA status is correctly set but the error persists, review the workflow configuration to ensure that it is correctly checking for the HLTA status.
  You may need to consult with your SAP workflow administrator or a technical consultant to adjust the workflow logic.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific module you are working with (e.g., SAP HR, SAP HCM) for any additional guidance on HLTA statuses.
  
  
  
  Testing:
  
  After making the necessary changes, test the workflow or process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to HR data maintenance (e.g., PA30 for maintaining HR master data).
  User Roles: Ensure that the user has the necessary permissions to view and edit the HLTA status.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR processes for further assistance.