How To Fix HRGB_SWF018 - Generic Validation : QT Status is required for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 018

• Message text: Generic Validation : QT Status is required for &1

What causes this issue?

While reporting the census data for school work force, the
<DS:RE.RPUSWFG1>RPUSWFG1</> report generates this message if you do not
maintain the <LS>Qualified Teacher</> (QT) status table for staff
members other than advisory teacher, other support staff or teaching
assistants in <LS>SWF Staff Details</> (3215) infotype or in <LS>SWF:
Staff Details </>(PAPBSGB_SWF_STAF).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can rectify this error by maintaining the <ZH>QT</> status for a
staff member in <LS>SWF Staff Details</> (3215) infotype or in <LS>SWF:
Staff Details </>(PAPBSGB_SWF_STAF) table.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF018 - Generic Validation : QT Status is required for &1 ?

  The SAP error message HRGB_SWF018, which states "Generic Validation: QT Status is required for &1," typically occurs in the context of SAP HR (Human Resources) workflows, particularly when dealing with employee data or personnel actions. The error indicates that a required status (QT Status) is missing for a specific object or entity, which is represented by the placeholder "&1".
  Cause:
  
  Missing QT Status: The primary cause of this error is that the QT (Qualification Type) status is not set for the employee or the object being processed. This status is essential for the workflow to proceed.
  Incorrect Configuration: There may be an issue with the configuration of the workflow or the related infotypes that manage qualifications and statuses.
  Data Inconsistency: There could be inconsistencies in the data entered in the relevant infotypes, leading to the absence of the required QT status.
  
  Solution:
  
  Check QT Status: Verify that the QT status is correctly maintained for the employee or object in question. You can do this by navigating to the relevant infotype (e.g., Infotype 0024 for Qualifications) and ensuring that the QT status is filled in.
  Maintain Required Data: If the QT status is missing, you will need to enter the required data. This may involve updating the employee's qualifications or related information in the system.
  Review Workflow Configuration: If the issue persists, review the workflow configuration to ensure that it is set up correctly and that all necessary fields are being populated as expected.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the infotypes and workflows involved in your scenario.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to qualifications and statuses, such as Infotype 0024 (Qualifications) and Infotype 0001 (Organizational Assignment).
  Workflow Monitoring: Use transaction codes like SWI1 or SWI2 to monitor workflows and identify where the error is occurring.
  SAP Notes: Check for any SAP Notes related to HR workflows and the specific error message for potential fixes or patches.
  
  By following these steps, you should be able to identify the cause of the HRGB_SWF018 error and implement a solution to resolve it.