How To Fix HRGB_SWF016 - Generic Validation : Year &1, Term &2 contains LEA other than &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 016

• Message text: Generic Validation : Year &1, Term &2 contains LEA other than &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF016 - Generic Validation : Year &1, Term &2 contains LEA other than &3 ?

  The SAP error message HRGB_SWF016 typically relates to issues in the Human Resources module, specifically in the context of workflows or personnel administration. This error indicates that there is a validation issue with the data for a specific year and term, where the LEA (Local Education Agency) or similar entity does not match the expected value.
  Cause:
  
  Data Mismatch: The error usually arises when the LEA code or identifier for a specific year and term does not match the expected or configured value in the system.
  Configuration Issues: There may be a misconfiguration in the system settings or master data that defines valid LEA codes for the specified year and term.
  Data Entry Errors: Incorrect data entry during the creation or modification of records can lead to this error.
  Changes in LEA Codes: If there have been recent changes to LEA codes or their mappings, the system may not have been updated accordingly.
  
  Solution:
  
  Verify Data: Check the data for the specified year and term to ensure that the LEA code is correct and matches the expected value. This may involve reviewing the relevant master data or configuration settings.
  Update Configuration: If the LEA code has changed, update the configuration in the SAP system to reflect the new valid LEA codes for the specified year and term.
  Correct Data Entry: If the error is due to incorrect data entry, correct the records in the system to ensure that the LEA code aligns with the expected value.
  Consult Documentation: Review SAP documentation or configuration guides related to LEA codes and validation rules to ensure compliance with the expected setup.
  Engage Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert to diagnose and resolve the issue.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes (like PA30 for maintaining HR master data) to access and correct the relevant records.
  Customizing Settings: Check the customizing settings in SPRO related to HR and workflows to ensure that the LEA codes are properly defined.
  Testing: After making changes, perform testing to ensure that the error no longer occurs and that the system behaves as expected.
  Documentation: Keep documentation of any changes made for future reference and to assist in troubleshooting similar issues.
  
  By following these steps, you should be able to identify the root cause of the HRGB_SWF016 error and implement a solution to resolve it.