How To Fix HRGB_SWF014 - Generic Validation : FTE ratio &1 exceeds &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 014

• Message text: Generic Validation : FTE ratio &1 exceeds &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF014 - Generic Validation : FTE ratio &1 exceeds &2 ?

  The SAP error message HRGB_SWF014, which indicates that the Full-Time Equivalent (FTE) ratio exceeds a specified limit, typically arises in the context of workforce management or HR processes. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  FTE Ratio Calculation: The error occurs when the calculated FTE ratio for an employee or a group of employees exceeds the defined threshold. This could be due to:
  
  Incorrect employee data (e.g., hours worked, contract type).
  Misconfiguration of the FTE ratio limits in the system.
  Changes in employee status or working hours that were not updated in the system.
  
  
  
  Business Rules: The organization may have specific business rules that dictate the maximum allowable FTE ratio for certain roles or departments, and the current data violates these rules.
  
  
  Solution:
  
  
  Review Employee Data: Check the employee records for the individuals or groups involved. Ensure that:
  
  Working hours are correctly entered.
  Employment types (full-time, part-time) are accurately reflected.
  Any recent changes in employment status are updated in the system.
  
  
  
  Adjust FTE Ratio Limits: If the current limits are too restrictive for your business needs, consider adjusting the FTE ratio thresholds in the configuration settings. This may require administrative access and should be done in consultation with HR and management.
  
  
  Consult Business Rules: Review the business rules related to FTE ratios. If the rules are outdated or do not reflect current business practices, they may need to be revised.
  
  
  System Configuration: If the error persists, it may be necessary to check the configuration settings in the SAP system related to HR and workforce management. This may involve:
  
  Consulting with an SAP HR module expert.
  Reviewing the configuration of the relevant infotypes and validation rules.
  
  
  
  Testing: After making any changes, conduct tests to ensure that the error no longer occurs and that the system behaves as expected.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to SAP documentation for HR and workforce management to understand how FTE ratios are calculated and managed within the system.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  
  Conclusion:
  The HRGB_SWF014 error message indicates a validation issue with FTE ratios in SAP. By reviewing employee data, adjusting configuration settings, and consulting business rules, you can resolve the issue effectively. Always ensure that any changes made align with organizational policies and practices.