How To Fix HRGB_SWF012 - Generic Validation : Check &1 failed (details in "Long Text")

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 012

• Message text: Generic Validation : Check &1 failed (details in "Long Text")

What causes this issue?

Generic Validation : Check &1 failed (details in "Long Text")

System Response

There are various validation checks that are applied to the GENERIC
module. This employee has a contract record that has failed one of these
checks.
6500
There must not be more than one record with the same <(>
<<)>TeacherNumber> (400014) &2
6510Q
There should not be more than one record with the same <NINumber>
(400013) &2
6530Q
Note: This rule applies only to contracts which are current on the
reference date. Current contracts on <ReferenceDate> (800004) are
where <ContractEnd> is after <ReferenceDate> or <(>
<<)>ContractEnd> not supplied.
Where a person has a single Role, the FTE ratio for the Role (where the
FTE ratio is calculated by dividing the Hours Per Week (400099) by FTE
Hours (400100)) should not be greater than 1.5.
A person may have more than one Role, either because there is more than
one current contract on <ReferenceDate> (800004), or because one
or more contracts current on <ReferenceDate> (800004) contains
multiple Roles.
In these cases the total FTE ratio for all Roles (where total FTE ratio
for all Roles is calculated by accumulating the FTE ratio for each role,
and the FTE ratio for each role is calculated by dividing the Hours Per
Week (400099) by FTE Hours (400100)) should not be greater than 1.5.
This test should only use contract/SA records where the contract/Service
Agreement Type (CBDS ref 400090) is one of PRM, TMP or FXT.
The same person @p_staff-pernr &4 has a total Full Time Equivalent
&2 ratio greater than &3
6540Q
Across the data return from a single source, where <Estab> number
present, at least one <SchoolWorkforceMember> node should contain
a <RoleIdentifier> (400323) of ?HDTR? or ?EXHT? within a contract
node with <ContractEnd> (400092) Null or equal to or after census
reference date.
[Return level validation rule]
6550
Across the data return from a single source, where <Estab> number
present, at least one <SchoolWorkforceMember> node should contain
a <RoleIdentifier> (400323) of ?SENC? within a contract node with
<ContractEnd> (400092) Null or equal to or after census reference
date.
[Return level validation rule]

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF012 - Generic Validation : Check &1 failed (details in "Long Text") ?

  The SAP error message HRGB_SWF012, which indicates a "Generic Validation: Check &1 failed," typically arises in the context of SAP Human Capital Management (HCM) workflows. This error suggests that a validation check has failed during the execution of a workflow, and the specific check that failed is indicated by the placeholder "&1".
  Cause:
  The cause of this error can vary, but it generally relates to one of the following issues:
  
  Data Inconsistencies: There may be inconsistencies or missing data in the employee records or related objects that the workflow is trying to process.
  Configuration Issues: The workflow configuration may not be set up correctly, leading to validation checks failing.
  Authorization Problems: The user executing the workflow may not have the necessary authorizations to perform certain actions, leading to validation failures.
  Custom Logic: If there are custom enhancements or modifications in the workflow, they may not be functioning as expected, causing the validation to fail.
  
  Solution:
  To resolve the HRGB_SWF012 error, you can follow these steps:
  
  Check Long Text: Review the long text of the error message for specific details about which check failed. This can provide insights into the exact nature of the problem.
  Review Workflow Configuration: Ensure that the workflow is configured correctly. Check the workflow steps, conditions, and any associated rules.
  Validate Data: Check the data related to the employee or object being processed. Ensure that all required fields are filled out and that there are no inconsistencies.
  Authorization Check: Verify that the user has the necessary authorizations to execute the workflow. You may need to consult with your SAP security team.
  Debugging: If the issue persists, consider debugging the workflow to identify where the validation is failing. This may require technical expertise.
  Consult Documentation: Refer to SAP documentation or notes related to the specific workflow or validation check that is failing for additional guidance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to the HRGB_SWF012 error.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  Testing: After making changes, conduct thorough testing to ensure that the workflow functions as expected without triggering the error.
  
  If the problem persists after following these steps, it may be beneficial to involve your SAP support team or a consultant with expertise in SAP HCM workflows for further assistance.