How To Fix HRGB_SWF010 - Absence Validation : Check &1 failed (details in "Long Text")

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 010

• Message text: Absence Validation : Check &1 failed (details in "Long Text")

What causes this issue?

There are various validation checks that are applied to the ABSENCE
module. This employee has an absence record that has failed one of these
checks.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

4095Q
Across the data return from a single source, where <Estab> number is
present, You should include at least one <Absence> node.
4910
Where <LastDayOfAbsence> or <WorkingDaysLost> or <AbsenceCategory> is
provided, You must also provide <FirstDayOfAbsence>
4920
<FirstDayOfAbsence> must be before the 1st September prior to the
<ReferenceDate>
4935Q
<LastDayOfAbsence>
Where <LastDayOfAbsence> is not provided and <AbsenceCategory> is not
equal to ?MAT?, checks should be made to ensure absence is ongoing.
4936
Where <LastDayOfAbsence> is provided, it must be on or after 1st
September of the preceding calendar year.
4940
Where <LastDayOfAbsence> is provided, it must be greater than or equal
to <FirstDayOfAbsence>
4945Q
Where <LastDayOfAbsence> is provided, and Absence Category not equal to
?MAT?, then last day of absence should not be after <ReferenceDate>
4950Q
There should be no more than one Absence node for the associated Staff
Details Node where the <LastDayOfAbsence> is missing.
4960Q
For a set of Absence Nodes for the Staff Details Node there should be no
more than one Sickness Absence node covering the same day or days i.e.
there should be no two Absence Nodes with <AbsenceCategory>= ?SIC? or
'PRG' and (<FirstDayOfAbsence> less than or equal to <LastDayOfAbsence>
of any other node where <AbsenceCategory>= ?SIC? or 'PRG') and (
<LastDayOfAbsence> greater than or equal to <FirstDayOfAbsence> of the
same other node)
4990
Where <LastDayOfAbsence> is provided and <AbsenceCategory> is equal to
SIC then <WorkingDaysLost>
must be >0
4995Q
For a set of Absence Nodes for the Staff Details Node, total
<WorkingDaysLost> should not be >195 days
5010
Where <FirstDayOfAbsence> or <LastDayOfAbsence> or <WorkingDaysLost> is
provided then <AbsenceCategory> must also be provided

System Response

Absence data could not be generated for this employee.

How to fix this error?

If you think that the validation check is correct, then you will need
tocorrect the employee's absence data to ensure that the pass this
validation check.
If you think that the validation check is incorrect, then you will need
to raise a Customer Incident referencing this error message and explain
why you think the validation is incorrect. It would also be useful if
you could get confirmation from the DfE that your interpretation is
correct and attach that correspondence to the Customer Incident.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF010 - Absence Validation : Check &1 failed (details in "Long Text") ?

  The SAP error message HRGB_SWF010 typically relates to absence validation in the Human Resources (HR) module, particularly in the context of workflows. This error indicates that a specific check related to absence records has failed, and the details can usually be found in the "Long Text" of the error message.
  Cause:
  The error can occur due to several reasons, including but not limited to:
  
  Incorrect Absence Type Configuration: The absence type may not be configured correctly in the system, leading to validation failures.
  Missing or Incorrect Data: There may be missing or incorrect data in the employee's absence records, such as dates, absence reasons, or employee status.
  Authorization Issues: The user may not have the necessary authorizations to perform the absence validation.
  Workflow Configuration Issues: There may be issues with the workflow configuration that are causing the validation to fail.
  Custom Enhancements: If there are custom enhancements or modifications in the absence management process, they may not be functioning as expected.
  
  Solution:
  To resolve the HRGB_SWF010 error, you can take the following steps:
  
  Check Long Text: Review the "Long Text" of the error message for specific details about what check failed. This can provide insights into the exact issue.
  Validate Absence Records: Go to the employee's absence records and ensure that all required fields are filled out correctly. Check for any inconsistencies or missing data.
  Review Absence Type Configuration: Ensure that the absence types are configured correctly in the system. This includes checking the validity periods, quotas, and any related settings.
  Check Authorizations: Verify that the user has the necessary authorizations to perform the absence validation. This may involve checking roles and permissions in the system.
  Workflow Monitoring: Use transaction codes like SWI1 or SWI2 to monitor the workflow and identify any issues related to the workflow configuration.
  Consult Documentation: Refer to SAP documentation or notes related to absence management and workflows for any known issues or additional troubleshooting steps.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SWI1/SWI2 (Workflow Monitoring).
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that absence validations are functioning as expected.
  
  By following these steps, you should be able to identify and resolve the cause of the HRGB_SWF010 error in SAP.