How To Fix HRGB_SWF009 - Payment Validation : Check &1 failed (details in "Long Text")

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 009

• Message text: Payment Validation : Check &1 failed (details in "Long Text")

What causes this issue?

There are various validation checks that are applied to the PAYMENT
module. This employee has a payment record that has failed one of these
checks.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

4515
For each <ContractOrServiceGroup>, where <ContractEnd>
(40092) not present or else equal to or after <ReferenceDate>
(800004) and <DailyRate> (400139) is not equal to 'Y', then at
least one Payments Node must exist in either the <(>
<<)>PostLevelDetails> node or in the <RoleLevelDetails> node.
4517Q
Across the data return from a single source, where <Estab> number
is present, You should include at least one Pay Review Date (CBDS
400356).[Return level validation rule]
4810
Where <PaymentAmount> is provided You must also provide the <(>
<<)>PaymentType>
4830
Where <PaymentType> is provided You must also provide the <(>
<<)>PaymentAmount>

System Response

Payment data could not be generated for this employee.

How to fix this error?

If you think that the validation check is correct, then you will need
tocorrect the employee's payment data to ensure that the pass this
validation check.
If you think that the validation check is incorrect, then you will need
to raise a Customer Incident referencing this error message and explain
why you think the validation is incorrect. It would also be useful if
you could get confirmation from the DfE that your interpretation is
correct and attach that correspondence to the Customer Incident.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF009 - Payment Validation : Check &1 failed (details in "Long Text") ?

  The SAP error message HRGB_SWF009, which pertains to Payment Validation, indicates that a specific check has failed during the payment processing in the Human Resources (HR) module. This error typically arises in the context of payroll processing or payment runs, where certain validation checks are performed to ensure that the payment data is correct and complete.
  Cause:
  The error message HRGB_SWF009 usually occurs due to one or more of the following reasons:
  
  
  Missing or Incorrect Data: Required fields in the payment data may be missing or contain incorrect values. This could include employee master data, payment amounts, or bank details.
  
  
  Validation Rules: The system has specific validation rules that must be met for the payment to be processed. If any of these rules are violated, the payment validation will fail.
  
  
  Configuration Issues: There may be issues with the configuration of the payroll or payment processing settings in the SAP system.
  
  
  Authorization Issues: The user attempting to process the payment may not have the necessary authorizations to perform the action.
  
  
  Technical Issues: There could be underlying technical issues, such as system bugs or inconsistencies in the database.
  
  
  Solution:
  To resolve the HRGB_SWF009 error, you can take the following steps:
  
  
  Check Long Text: Review the "Long Text" associated with the error message for specific details about what check failed. This will provide more context on the issue.
  
  
  Review Payment Data: Verify that all required fields in the payment data are filled out correctly. Check for any missing or incorrect information.
  
  
  Validate Configuration: Ensure that the payroll and payment processing configurations are set up correctly. This may involve checking the relevant customizing settings in the SAP system.
  
  
  Check Authorization: Confirm that the user has the necessary authorizations to perform the payment processing. If not, appropriate roles and permissions should be assigned.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to the HR module and payment processing for any known issues or additional troubleshooting steps.
  
  
  Debugging: If the issue persists, consider debugging the payment processing program to identify the exact point of failure.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, providing them with the error details and any relevant logs.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may be involved in the payment process.
  SAP Notes: Search for SAP Notes related to HR payment processing and the specific error message for any patches or updates that may address the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the cause of the HRGB_SWF009 error in your SAP system.