How To Fix HRGB_SWF007 - Staff Validation : Check &1 failed (details in "Long Text")

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 007

• Message text: Staff Validation : Check &1 failed (details in "Long Text")

What causes this issue?

There are various validation checks that are applied to the STAFF
module. This employee has a staff record that has failed one of the
following checks.
4100Q
You must provide <TeacherNumber> where [<QTS> or <EYTS> or <QTLS>] is
equal to true or 1 or
Within any contract (open or closed) (<Post> is one of [HDT, DHT, AHT,
TCH, TCM, TCU, APP or LDP] AND no <PayRange> is equal to 'UT'
4110
You must provide <PersonFamilyName>.
4120
You must provide <PersonGivenName>.
4160Q
You must provide <NINumber>.
4180
You must provide <GenderCurrent>. *
4190
You must provide PersonBirthDate> in a valid format. *
4200
<PersonBirthDate>. Calculate age. You must specify a value over 13 and
under 100.
4228
If <Post> not = (?LNT?, 'OSP' or ?TAS?) then <QTS> and <EYTS> and <QTLS>
must be present
4230
<QTS> if provided must be 'true' or 'false' or '1' or '0' *
4231
<EYTS> if provided must be 'true' or 'false' or '1' or '0' *
4232
<QTLS> if provided must be 'true' or 'false' or '1' or '0' *
4235Q
If <QTS> = ?true? or ?1? then <PersonBirthDate> should be 21 years or
more prior to the <ReferenceDate>
4236Q
If <EYTS> = ?true? or ?1? then <PersonBirthDate> should be 21 years or
more prior to the <ReferenceDate>
4237Q
If <QTLS> = ?true? or ?1? then <PersonBirthDate> should be 21 years or
more prior to the <ReferenceDate>
4240
<HLTAStatus> if provided must be true or 1 or false or 0 *
4245
If <HLTAStatus> = true or 1 then <PersonBirthDate> must be 18 years or
prior to <ReferenceDate>
* For field format and allowed values please see associated CBDS entry.

System Response

Staff data could not be generated for this employee.

How to fix this error?

If you think that the validation check is correct, then you will need to
correct the employee's staff data to ensure that the pass this
validation check.
If you think that the validation check is incorrect, then you will need
to create a Customer Incident referencing this error message and explain
why you think the validation is incorrect. It would also be useful if
you could get confirmation from the DfE that your interpretation is
correct and attach that correspondence to the Customer Incident.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF007 - Staff Validation : Check &1 failed (details in "Long Text") ?

  The SAP error message HRGB_SWF007, which pertains to staff validation, indicates that a specific check related to personnel data has failed. This error typically arises in the context of workflows or processes that involve employee data validation, such as in HR processes.
  Cause:
  The error message HRGB_SWF007 usually occurs due to one of the following reasons:
  
  
  Data Inconsistency: There may be inconsistencies or missing information in the employee's master data or infotypes. This could include missing fields, incorrect data formats, or invalid entries.
  
  
  Authorization Issues: The user may not have the necessary authorizations to access or modify the employee data being validated.
  
  
  Configuration Issues: There may be issues with the configuration of the workflow or the validation rules set up in the system.
  
  
  Custom Code: If there are custom enhancements or modifications in the system, they may not be functioning correctly, leading to validation failures.
  
  
  Solution:
  To resolve the HRGB_SWF007 error, you can take the following steps:
  
  
  Check Long Text: Review the "Long Text" associated with the error message for specific details about what check failed. This can provide insights into the exact nature of the problem.
  
  
  Validate Employee Data: Go to the relevant infotypes (e.g., IT0001, IT0002, etc.) for the employee in question and ensure that all required fields are filled out correctly. Look for any inconsistencies or missing data.
  
  
  Review Workflow Configuration: If the error occurs during a workflow process, check the configuration of the workflow to ensure that all steps and validations are correctly set up.
  
  
  Check Authorizations: Ensure that the user executing the process has the necessary authorizations to access and modify the employee data.
  
  
  Debug Custom Code: If there are custom enhancements, consider debugging the code to identify any issues that may be causing the validation to fail.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee data.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address known issues related to this error message.
  Workflow Monitoring: Use transaction SWI1 to monitor workflows and identify where the error is occurring in the workflow process.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRGB_SWF007 error message.