How To Fix HRGB_SWF005 - Personal Identification infotype (0185) subtype TN missing on &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 005

• Message text: Personal Identification infotype (0185) subtype TN missing on &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF005 - Personal Identification infotype (0185) subtype TN missing on &1 ?

  The SAP error message HRGB_SWF005 indicates that there is a missing Personal Identification infotype (0185) with subtype TN for a specific employee (denoted by &1). This error typically arises in the context of workflows or processes that require specific personal identification data for an employee.
  Cause:
  
  
  Missing Infotype Data: The primary cause of this error is that the required infotype (0185) with the specified subtype (TN) has not been maintained for the employee in question. This infotype is used to store personal identification information, and if it is not populated, the system cannot proceed with the workflow or process that requires this data.
  
  
  Incorrect Configuration: There may be issues with the configuration of the infotype or subtype in the system, leading to the inability to retrieve the necessary data.
  
  
  Data Entry Errors: It is possible that the data was not entered correctly or was deleted inadvertently.
  
  
  Solution:
  
  
  Maintain Infotype Data:
  
  Go to the transaction code PA30 (Maintain HR Master Data).
  Enter the employee number (the one indicated by &1 in the error message).
  Select the infotype 0185 and check if the subtype TN exists.
  If it does not exist, create a new record for the infotype with the required data.
  If it exists but is incomplete, update it with the necessary information.
  
  
  
  Check Configuration:
  
  If you have access to configuration settings, check the configuration for infotype 0185 and subtype TN to ensure it is set up correctly.
  Ensure that the infotype is active and that there are no restrictions preventing its use.
  
  
  
  Data Validation:
  
  Validate that the data entered is correct and complete. Ensure that all mandatory fields are filled out.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines provided by your organization regarding the maintenance of personal identification data.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or a functional consultant who specializes in HR processes for further assistance.
  
  
  
  Related Information:
  
  Infotype 0185: This infotype is used to store personal identification information, which may include details such as national identification numbers, social security numbers, or other relevant identifiers.
  Subtypes: Subtypes in infotypes allow for the categorization of data within the same infotype. In this case, subtype TN is specifically required for the workflow or process being executed.
  Workflow Processes: Understanding the specific workflow that triggered this error can help in identifying why this infotype is necessary and what data is expected.
  
  By following these steps, you should be able to resolve the HRGB_SWF005 error and ensure that the necessary personal identification data is available for the employee in question.