How To Fix HRGB_SWF004 - Personal Details infotype (0002) missing on &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 004

• Message text: Personal Details infotype (0002) missing on &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF004 - Personal Details infotype (0002) missing on &1 ?

  The SAP error message HRGB_SWF004 indicates that the Personal Details infotype (0002) is missing for a specific employee (denoted by &1). This error typically occurs in the context of workflows or processes that require access to an employee's personal information, such as during the execution of a workflow related to employee data management.
  Cause:
  The primary cause of this error is that the Personal Details infotype (0002) has not been maintained for the employee in question. This infotype contains essential personal information such as name, date of birth, nationality, and other critical data. If this infotype is missing or not properly filled out, the system cannot retrieve the necessary information, leading to the error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Data:
  
  Use transaction code PA30 (Maintain HR Master Data) to check the employee's master data.
  Enter the employee's personnel number and check if infotype 0002 (Personal Details) exists.
  
  
  
  Maintain Infotype 0002:
  
  If infotype 0002 is missing, you will need to create it.
  In transaction PA30, select infotype 0002 and click on "Create" or "Change" to enter the required personal details for the employee.
  Ensure that all mandatory fields are filled out correctly.
  
  
  
  Save Changes:
  
  After entering the necessary information, save the changes to ensure that the infotype is now available for the employee.
  
  
  
  Re-run the Workflow:
  
  After maintaining the infotype, re-run the workflow or process that triggered the error to see if the issue is resolved.
  
  
  
  Related Information:
  
  Infotype 0002 (Personal Details): This infotype is crucial for maintaining basic personal information about employees. It is often used in various HR processes and workflows.
  Transaction Codes:
  
  PA30: Maintain HR Master Data
  PA20: Display HR Master Data
  SWI1: Work Item Selection (to check for any pending work items related to the error)
  
  
  Authorization: Ensure that you have the necessary authorizations to maintain HR master data. If you do not have the required permissions, contact your HR administrator or SAP security team.
  
  By following these steps, you should be able to resolve the HRGB_SWF004 error and ensure that the employee's personal details are correctly maintained in the system.