How To Fix HRGB_SWF002 - Employment Type defaulted to '4' for central staff

HRGB_SWF002 - Overview

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 002

• Message text: Employment Type defaulted to '4' for central staff

What causes this issue?

Employment Type is mandatory for all employees and all data modules that
are being extracted. There are 4 possible values;

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

1 Teacher in Regular Service
2 Agency/SA teachers in regular service
3 Teaching Assistants
4 Other support staff
An employee's employment type is derived from 3 possible levels of
contract information;
1) Snapshot Data (at census date); from the SWF Contract Details
infotype (3216)
2) Continual Assessment Data (in the previous 4 calendar months before
the census date); from the SWF Contract Details infotype (3216). If the
employee has multiple employment types then the "highest" is applied to
later modules.
3) Centrals are defaulted to '4'.
However, we realized quite early on in the development that this field
is very important so we have provided a default value in T5GPBS_ALL if
it cannot be derived from one of the three levels of contract
information above.

System Response

This employee has had their employment type defaulted to '4' as they are
centrally employed.

How to fix this error?

Either you can choose to ignore this warning as the employment type is
correct for this employee
Or you can create a SWF Contract Details infotype (3216) record for this
employee.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF002 - Employment Type defaulted to '4' for central staff ?

  The SAP error message HRGB_SWF002, which states that "Employment Type defaulted to '4' for central staff," typically occurs in the context of SAP Human Capital Management (HCM) when there is an issue with the configuration of employment types for employees in the system. This error is often related to the workflow or process that is being executed, particularly in relation to employee data management.
  
  Cause:
  
  
  Configuration Issues: The employment type may not be properly configured in the system. Employment types are usually defined in the system to categorize employees based on their employment status (e.g., full-time, part-time, temporary).
  Default Settings: The system may have a default setting that assigns a specific employment type (in this case, '4') to central staff, which may not be appropriate for the employee being processed.
  Data Inconsistencies: There may be inconsistencies or missing data in the employee master data that lead to the system defaulting to a specific employment