How To Fix HRGB_SWF002 - Employment Type defaulted to '4' for central staff

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 002

• Message text: Employment Type defaulted to '4' for central staff

What causes this issue?

Employment Type is mandatory for all employees and all data modules that
are being extracted. There are 4 possible values;

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

1 Teacher in Regular Service
2 Agency/SA teachers in regular service
3 Teaching Assistants
4 Other support staff
An employee's employment type is derived from 3 possible levels of
contract information;
1) Snapshot Data (at census date); from the SWF Contract Details
infotype (3216)
2) Continual Assessment Data (in the previous 4 calendar months before
the census date); from the SWF Contract Details infotype (3216). If the
employee has multiple employment types then the "highest" is applied to
later modules.
3) Centrals are defaulted to '4'.
However, we realized quite early on in the development that this field
is very important so we have provided a default value in T5GPBS_ALL if
it cannot be derived from one of the three levels of contract
information above.

System Response

This employee has had their employment type defaulted to '4' as they are
centrally employed.

How to fix this error?

Either you can choose to ignore this warning as the employment type is
correct for this employee
Or you can create a SWF Contract Details infotype (3216) record for this
employee.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF002 - Employment Type defaulted to '4' for central staff ?

  The SAP error message HRGB_SWF002, which states that "Employment Type defaulted to '4' for central staff," typically occurs in the context of SAP Human Capital Management (HCM) when there is an issue with the configuration of employment types for employees in the system. This error is often related to the workflow or process that is being executed, particularly in relation to employee data management.
  Cause:
  
  Configuration Issues: The employment type may not be properly configured in the system. Employment types are usually defined in the system to categorize employees based on their employment status (e.g., full-time, part-time, temporary).
  Default Settings: The system may have a default setting that assigns a specific employment type (in this case, '4') to central staff, which may not be appropriate for the employee being processed.
  Data Inconsistencies: There may be inconsistencies or missing data in the employee master data that lead to the system defaulting to a specific employment type.
  Workflow Settings: The workflow settings may not be aligned with the current organizational structure or employee classifications.
  
  Solution:
  
  
  Check Configuration: Review the configuration settings for employment types in the SAP system. Ensure that all employment types are correctly defined and that the default settings are appropriate for your organization.
  
  Transaction Code: SPRO (Customizing Implementation Guide) ? Personnel Management ? Employee Administration ? Define Employment Types.
  
  
  
  Review Employee Master Data: Check the employee master data for the individual in question. Ensure that all relevant fields, including employment type, are filled out correctly.
  
  Transaction Code: PA30 (Maintain HR Master Data).
  
  
  
  Adjust Default Settings: If the default employment type is not suitable, consider adjusting the default settings in the system to reflect the correct employment type for central staff.
  
  This may involve changing the configuration in the relevant infotype (e.g., Infotype 0001 - Organizational Assignment).
  
  
  
  Workflow Configuration: If the error is occurring during a workflow process, review the workflow configuration to ensure that it is set up correctly and that it aligns with the current organizational structure.
  
  Transaction Code: SWDD (Workflow Builder).
  
  
  
  Testing: After making any changes, conduct thorough testing to ensure that the error no longer occurs and that the employment types are being assigned correctly.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on configuring employment types and managing employee data.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Support: If the issue persists after troubleshooting, consider reaching out to SAP support or your internal SAP HCM team for further assistance.
  
  By following these steps, you should be able to identify the cause of the HRGB_SWF002 error and implement a solution to resolve it.