How To Fix HRGB_SWF001 - Employment Type could not be derived


HRGB_SWF001 - Overview

  • Message type: E = Error

  • Message class: HRGB_SWF - School Work Force Census

  • Message number: 001

  • Message text: Employment Type could not be derived

  • Show details Hide details
  • What causes this issue?

    Employment Type is mandatory for all employees and all data modules that
    are being extracted. There are 4 possible values:

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    1 Teacher in Regular Service
    2 Agency/SA teachers in regular service
    3 Teaching Assistants
    4 Other support staff
    An employee's employment type is derived from 3 possible levels of
    contract information;
    1) Snapshot Data (at census date); from the SWF Contract Details
    infotype (3216)
    2) Continual Assessment Data (in the previous 4 calendar months before
    the census date); from the SWF Contract Details infotype (3216). If the
    employee has multiple employment types then the "highest" is applied to
    later modules.
    SPRING: Continual Assessment from September 1st # December 31st
    SUMMER: Continual Assessment from January 1st # April 30th
    AUTUMN: Continual Assessment from May 1st # August 31st
    3) Centrals are defaulted to '4'.
    &NOTE&
    The report uses the default value defined in T5GPBS_ALL table if it
    cannot derive the information from one of the three levels of contract
    information above. This is possible only if this value is maintained in
    T5GPBS_ALL table.

    System Response

    No SWF data can be generated for this employee.

    How to fix this error?

    There are cases where this is a legitimate scenario and no data is
    necessary for a specific census. In which case this information message
    can be ignored. This may be the case during the SUMMER and AUTUMN
    census.
    However, in the cases where data needs to be extracted for this
    employee, which would normally be the case in the SPRING census, you can
    create any of the following:
    A default value to apply to all such cases, via the T5GPBS_ALL entry.
    An <LS>SWF Contract Details</> infotype (3216) record for this employee.
    The latter approach is recommended.

    Procedure for System Administrators


    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message HRGB_SWF001 - Employment Type could not be derived ?
    The SAP error message HRGB_SWF001: Employment Type could not be derived typically occurs in the context of SAP HR (Human Resources) workflows, particularly when the system is unable to determine the employment type for an employee or a position during a workflow process. This can happen for various reasons, and understanding the cause is essential for resolving the issue.
    Causes:
    
    
    Missing Configuration: The employment type may not be properly configured in the system. This could be due to missing entries in the relevant tables or incorrect settings in the configuration.
    
    
    Data Inconsistencies: There may be inconsistencies or missing data in the employee master data or organizational management (OM) data that prevent the system from deriving the employment type.
    
    
    Workflow 
    Configuration Issues: The workflow itself may not be correctly set up to derive the employment type, or it may be referencing incorrect or outdated data. Authorization Issues: Sometimes, the user executing the workflow may not have

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