How To Fix HRGB_SWF011 - Qualification Validation: Check &1 failed (details in "Long Text")

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 011

• Message text: Qualification Validation: Check &1 failed (details in "Long Text")

What causes this issue?

There are various validation checks that are applied to the
QUALIFICATION module. This employee has a qualification record that has
failed one of these checks.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

6205
,,Where <SchoolArrivalDate> is => 1st August 2013 AND <Post> is not LNT
or OSP or TAS AND
,,<ContractType> = PRM or FXT or TMP AND <QualificationCode> = BEDO or
FRST then <ClassofDegree>
,,must be provided and must be one of; 01, 02, 03, 04, 05, 06, 07, 09,
10, 11, 12, 99
6210
,,Where <QualificationSubject> is provided then <QualificationCode> must
also be provided
6245
,,Where provided, the second <QualificationSubject>, must not be the
same as the first <QualificationSubject>
6260Q
,,Where Role identifier = SENC at least one <QualificationSubject>
should be equal to Z201 - SEN - SENCO

System Response

Qualification data could not be generated for this employee.

How to fix this error?

If you think that the validation check is correct, then you will need to
correct the employee's qualification data to ensure that the pass this
validation check.
If you think that the validation check is incorrect, then you will need
to raise a Customer Message referencing this error message and explain
why you think the validation is incorrect. It would also be useful if
you could get confirmation from the DfE that your interpretation is
correct and attach that correspondence to the Customer Message.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF011 - Qualification Validation: Check &1 failed (details in "Long Text") ?

  The SAP error message HRGB_SWF011, which indicates "Qualification Validation: Check &1 failed," typically arises in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with qualifications and competencies in workflows.
  Cause:
  This error generally occurs when there is a validation failure related to qualifications or competencies assigned to a user or an employee. The specific check that failed is indicated by the placeholder "&1" in the error message. Common causes include:
  
  Missing Qualifications: The employee or user does not have the required qualifications assigned in their profile.
  Incorrect Configuration: The qualification checks may not be configured correctly in the system.
  Data Inconsistencies: There may be inconsistencies in the data related to qualifications, such as incorrect entries or missing records.
  Workflow Issues: The workflow may not be set up correctly to handle the qualification checks.
  
  Solution:
  To resolve the HRGB_SWF011 error, you can take the following steps:
  
  
  Check Qualifications: Review the qualifications assigned to the employee or user in question. Ensure that all required qualifications are present and correctly assigned.
  
  Navigate to the employee's qualification profile in the SAP system and verify the entries.
  
  
  
  Review Configuration: Check the configuration settings for qualifications and competencies in the system. Ensure that the checks are set up correctly.
  
  This may involve reviewing the relevant customizing settings in the SAP HCM module.
  
  
  
  Data Consistency Check: Perform a data consistency check to identify any discrepancies in the qualification data.
  
  Use transaction codes like SE16 or SE11 to view the relevant tables and check for inconsistencies.
  
  
  
  Workflow Configuration: If the error is related to a specific workflow, review the workflow configuration to ensure that it is set up to handle qualification checks appropriately.
  
  Check the workflow definition and ensure that the necessary steps for qualification validation are included.
  
  
  
  Consult Long Text: The error message indicates that there are details in the "Long Text." Access the long text of the error message for more specific information about what check failed and any additional guidance provided by SAP.
  
  
  SAP Notes and Support: If the issue persists, check the SAP Support Portal for any relevant SAP Notes that may address this specific error. You can also reach out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), OOMR (Define Qualification Types), and SWDD (Workflow Builder) for workflow-related checks.
  Documentation: Review SAP documentation related to qualifications and workflows in HCM for best practices and troubleshooting tips.
  User Roles: Ensure that the user has the appropriate roles and authorizations to view and manage qualifications.
  
  By following these steps, you should be able to identify the root cause of the HRGB_SWF011 error and implement the necessary solutions to resolve it.