How To Fix HRGB_SWF013 - Generic Validation : &1 and &2 have the same NI Number &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 013

• Message text: Generic Validation : &1 and &2 have the same NI Number &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF013 - Generic Validation : &1 and &2 have the same NI Number &3 ?

  The SAP error message HRGB_SWF013 indicates that there is a validation issue related to National Insurance (NI) numbers in the context of HR (Human Resources) or payroll processing. Specifically, the error message states that two records (identified by &1 and &2) have been assigned the same NI number (&3). This can lead to issues in payroll processing, reporting, and compliance.
  
  Cause:
  
  Duplicate NI Numbers: The primary cause of this error is that two different employee records in the system have been assigned the same NI number. This can happen due to data entry errors, system migrations, or incorrect data imports.
  Data Migration Issues: If data was migrated from another system, there may have been duplicates that were not resolved during the migration process.
  Employee Changes: If an employee's NI number was changed or updated incorrectly, it could lead to conflicts with existing records.
  
  
  Solution:
  
  Identify Duplicate Records: Use transaction codes like SE16 or SE11 to query