How To Fix HRGB_SWF020 - Generic Validation : Pay Scale, Spine and Spine Point Mandatory

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 020

• Message text: Generic Validation : Pay Scale, Spine and Spine Point Mandatory

What causes this issue?

While reporting the census data for school work force, the
<DS:RE.RPUSWFG1>RPUSWFG1</> report generates this message if you do not
maintain <LS>pay scale</>, <LS>spine point </>and <LS>regional pay spine
</> in <LS>SWF: Contract Details </>(PAPBSGB_SWF_CONT) table for a staff
member. The system generates this message for a staff member only if the
following conditions are satisfied:
Contract has come to an end
Daily rate does not exist or is blank
Total pay does not exist or is blank

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

You can rectify this error by maintaining the values of <LS>pay scale
</>, <LS>spine point </>and <LS>regional pay spine</> status for a staff
member in <LS>SWF: Contract Details </>(PAPBSGB_SWF_CONT) table.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF020 - Generic Validation : Pay Scale, Spine and Spine Point Mandatory ?

  The SAP error message HRGB_SWF020 indicates that there is a validation issue related to the pay scale, spine, and spine point in the context of HR (Human Resources) workflows. This error typically arises when the system expects certain mandatory fields to be filled out, but they are missing or incorrectly configured.
  Cause:
  
  Missing Data: The error usually occurs when the pay scale, spine, or spine point fields are not populated in the relevant infotype (e.g., Infotype 0008 - Basic Pay).
  Incorrect Configuration: The configuration of the pay scale structure may not align with the employee's data or the organizational structure.
  Workflow Settings: The workflow may be set up in a way that requires these fields to be filled out, but the data is not available or not correctly maintained.
  
  Solution:
  
  
  Check Infotype Data:
  
  Go to the relevant infotype (e.g., Infotype 0008) for the employee in question and ensure that the pay scale, spine, and spine point fields are filled out correctly.
  If these fields are empty, enter the appropriate values based on the employee's pay structure.
  
  
  
  Review Configuration:
  
  Check the configuration of the pay scale structure in the SAP system. Ensure that the pay scale groups and levels are correctly defined and that they correspond to the employee's position and organizational unit.
  Use transaction codes like SPRO to access the configuration settings for HR and validate the pay scale settings.
  
  
  
  Workflow Configuration:
  
  If the error is occurring during a workflow process, review the workflow configuration to ensure that it is set up correctly and that it aligns with the data requirements.
  Check if there are any conditions or rules in the workflow that might be causing the validation to fail.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 0008 (Basic Pay), 0000 (Actions), and others that may be related to employee compensation.
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee data, and PA20 (Display HR Master Data) for viewing purposes.
  Documentation: Refer to SAP Help documentation for detailed information on pay scale structures and HR workflows.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the HRGB_SWF020 error and ensure that the necessary data is correctly maintained in the system.