How To Fix HRGB_GBSXP775 - ShPP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 775

• Message text: ShPP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP775 - ShPP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2 ?

  The SAP error message HRGB_GBSXP775 indicates that there is an issue related to the Short Pay Period (ShPP) processing in the context of absence management. Specifically, the error states that the "Table PERIOD HISTORY contains no entries for absence &1 - &2," where &1 and &2 typically represent the absence type and the relevant period.
  Cause:
  This error usually occurs due to one of the following reasons:
  
  
  Missing Data in the PERIOD HISTORY Table: The absence record for the specified period does not exist in the PERIOD HISTORY table. This could happen if the absence was not recorded correctly or if the data was not updated properly.
  
  
  Incorrect Configuration: There may be configuration issues in the absence management settings, leading to the absence not being processed correctly.
  
  
  Data Consistency Issues: There might be inconsistencies in the data, such as missing entries for the employee's absence records.
  
  
  Timing Issues: The absence may fall outside the defined pay periods, or the absence record may not have been created or updated in time for the payroll processing.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the PERIOD HISTORY Table: Use transaction codes like SE16 or SE11 to view the contents of the PERIOD HISTORY table. Verify if there are entries for the specified absence type and period.
  
  
  Review Absence Records: Check the employee's absence records in the system to ensure that the absence was recorded correctly. You can do this using transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Update Absence Records: If the absence record is missing, you may need to create or update it. Ensure that the absence is recorded for the correct period and that all necessary details are filled in.
  
  
  Check Configuration: Review the configuration settings for absence management in the SAP system. Ensure that the absence types and pay periods are set up correctly.
  
  
  Run Consistency Checks: Use SAP tools to run consistency checks on the payroll and absence data to identify any discrepancies.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists after performing the above steps, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, SE16, and SE11 for data checks and updates.
  SAP Notes: Search for SAP Notes related to HR and absence management for any known issues or patches that may address this error.
  User Roles: Ensure that you have the necessary authorizations to view and modify HR data in the SAP system.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.