How To Fix HRGB_GBSXP696 - ShPP Error: Total Intended pay &1 cannot exceed that available &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 696

• Message text: ShPP Error: Total Intended pay &1 cannot exceed that available &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP696 - ShPP Error: Total Intended pay &1 cannot exceed that available &2 ?

  The SAP error message HRGB_GBSXP696 indicates that there is an issue with the calculation of the intended pay for a specific employee, specifically in the context of a statutory pay or leave calculation (such as Shared Parental Pay, ShPP). The error message states that the total intended pay (represented by &1) cannot exceed the amount that is available (represented by &2).
  Cause:
  
  Data Entry Error: The intended pay amount may have been entered incorrectly, exceeding the available amount.
  Configuration Issues: There may be issues with the configuration of the payroll or compensation settings in SAP, leading to incorrect calculations.
  Insufficient Balance: The employee may not have enough balance available for the intended pay, possibly due to previous payments or deductions.
  Incorrect Time Period: The intended pay may be calculated over a time period that does not align with the available balance.
  
  Solution:
  
  Review Data Entry: Check the intended pay amount entered for the employee and ensure it does not exceed the available amount. Adjust the intended pay if necessary.
  Check Employee Balances: Verify the employee's balance for the relevant pay type. Ensure that the available amount is sufficient to cover the intended pay.
  Configuration Review: Consult with your SAP HR or payroll administrator to review the configuration settings related to statutory pay and ensure they are set up correctly.
  Adjust Time Period: Ensure that the time period for which the intended pay is being calculated aligns with the available balance.
  Run Payroll Simulation: If applicable, run a payroll simulation to identify any discrepancies in the calculations and make necessary adjustments.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide guidance on configuration settings.
  Documentation: Review SAP documentation related to payroll processing, particularly for statutory payments and leave calculations.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.