How To Fix HRGB_GBSXP695 - SPL Error: Total Intended leave &1 cannot exceed that available &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 695

• Message text: SPL Error: Total Intended leave &1 cannot exceed that available &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP695 - SPL Error: Total Intended leave &1 cannot exceed that available &2 ?

  The SAP error message HRGB_GBSXP695 indicates that there is an issue with the leave request in the SAP system, specifically that the total intended leave exceeds the available leave balance. This error typically occurs in the context of leave management within the SAP Human Capital Management (HCM) module.
  Cause:
  The error arises when an employee attempts to request more leave days than they have available in their leave balance. The message specifies:
  
  &1: Total intended leave (the number of leave days the employee is trying to request).
  &2: Available leave (the number of leave days the employee currently has).
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Leave Balance:
  
  Verify the employee's leave balance in the system. This can usually be done through the employee's profile or leave management reports.
  Ensure that the employee has enough leave days available for the request they are trying to make.
  
  
  
  Adjust Leave Request:
  
  If the employee does not have enough leave days, they should adjust their leave request to a number that does not exceed their available balance.
  Alternatively, if the employee believes they should have more leave days available (e.g., due to accruals or carryovers), check if those have been properly recorded in the system.
  
  
  
  Accruals and Adjustments:
  
  If applicable, ensure that any leave accruals or adjustments have been processed correctly. Sometimes, leave balances may not reflect recent changes due to delays in processing.
  
  
  
  Consult HR or Payroll:
  
  If there are discrepancies in the leave balance or if the employee believes they should have more leave days, consult with the HR or payroll department to investigate further.
  
  
  
  System Configuration:
  
  If this error occurs frequently or for multiple employees, it may be worth checking the configuration settings in the SAP system related to leave management to ensure they are set up correctly.
  
  
  
  Related Information:
  
  Leave Types: Different types of leave (sick leave, vacation, etc.) may have different rules regarding accrual and usage. Ensure that the employee is aware of the specific rules for the type of leave they are requesting.
  SAP Documentation: Refer to SAP Help documentation for more detailed information on leave management and error handling.
  User Training: Ensure that employees are trained on how to check their leave balances and submit leave requests correctly to minimize errors.
  
  By following these steps, you should be able to resolve the error and ensure that leave requests are processed smoothly.