How To Fix HRGB_GBSXP688 - SPL/ShPP &1: Only agency workers can have Pay without Leave

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 688

• Message text: SPL/ShPP &1: Only agency workers can have Pay without Leave

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP688 - SPL/ShPP &1: Only agency workers can have Pay without Leave ?

  The SAP error message HRGB_GBSXP688 indicates that there is an issue related to the processing of pay without leave (PWL) for employees in the context of agency workers. The message specifically states that only agency workers are allowed to have pay without leave, which means that the system is preventing the processing of this type of pay for non-agency workers.
  Cause:
  
  Employee Type: The error typically arises when an attempt is made to apply pay without leave to an employee who is not classified as an agency worker. In SAP, certain payroll functionalities are restricted based on the employee's classification.
  Configuration Settings: The system may be configured to allow pay without leave only for specific employee groups, such as agency workers, and not for regular employees.
  Incorrect Data Entry: There may be incorrect data in the employee's master data or payroll information that is causing the system to misidentify the employee type.
  
  Solution:
  
  Verify Employee Classification: Check the employee's classification in the system. Ensure that the employee is correctly identified as an agency worker if they are supposed to be eligible for pay without leave.
  Review Payroll Configuration: Consult with your SAP HR configuration team to review the settings related to pay without leave. Ensure that the configuration allows for the intended employee types to receive pay without leave if applicable.
  Correct Data Entry: If the employee is indeed an agency worker but is not being recognized as such, verify and correct any discrepancies in their master data (e.g., employee type, contract type).
  Consult Documentation: Refer to SAP documentation or help resources for specific details on how pay without leave is configured and managed within your organization’s SAP system.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on configuring pay without leave.
  User Roles and Authorizations: Ensure that the user attempting to process the pay without leave has the necessary authorizations to perform this action.
  Testing: If changes are made to the configuration or employee data, conduct thorough testing to ensure that the issue is resolved and that the system behaves as expected.
  
  If the problem persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP HR team for further assistance.