How To Fix HRGB_GBSXP663 - Claimant already has an Unpaid Leave on &1, Deselect first

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 663

• Message text: Claimant already has an Unpaid Leave on &1, Deselect first

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP663 - Claimant already has an Unpaid Leave on &1, Deselect first ?

  The SAP error message HRGB_GBSXP663 indicates that a claimant (an employee) already has an unpaid leave request that overlaps with the new leave request being submitted. This error typically arises in the context of leave management within the SAP Human Capital Management (HCM) module, particularly when dealing with absence management.
  Cause:
  The error occurs when:
  
  An employee attempts to submit a new unpaid leave request that conflicts with an existing unpaid leave request.
  The system checks for overlapping leave periods and finds that the employee already has an unpaid leave recorded for the specified date.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Existing Leave Requests:
  
  Check the employee's leave records to identify any existing unpaid leave requests that overlap with the new request.
  This can typically be done through the SAP HCM module by navigating to the absence management section.
  
  
  
  Deselect the Conflicting Leave:
  
  If the existing unpaid leave is still valid and needs to be honored, the new leave request should be adjusted to avoid the conflict.
  If the existing leave is no longer needed, it can be canceled or modified to free up the dates for the new request.
  
  
  
  Modify the New Leave Request:
  
  Adjust the dates of the new leave request to ensure there are no overlaps with existing unpaid leave.
  Resubmit the leave request after making the necessary adjustments.
  
  
  
  Consult with HR:
  
  If you are unsure about the leave policies or how to proceed, consult with your HR department for guidance on managing leave requests and understanding the implications of unpaid leave.
  
  
  
  Related Information:
  
  Leave Management Configuration: Ensure that the leave management configuration in SAP is set up correctly to handle different types of leave and their interactions.
  User Training: Employees should be trained on how to check their leave balances and existing leave requests before submitting new ones to avoid such conflicts.
  SAP Notes: Check for any relevant SAP Notes or updates that may address this error or provide additional guidance on handling leave requests.
  
  By following these steps, you should be able to resolve the error and successfully manage leave requests within the SAP system.