How To Fix HRGB_GBSXP635 - Birth Cert.(&1): Expected Due Date must be entered

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 635

• Message text: Birth Cert.(&1): Expected Due Date must be entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP635 - Birth Cert.(&1): Expected Due Date must be entered ?

  The SAP error message HRGB_GBSXP635 indicates that when processing a birth certificate (or related data) in the SAP system, the expected due date must be entered but is missing. This error typically arises in the context of Human Resources (HR) or Payroll modules, particularly when dealing with employee data related to family or dependents.
  Cause:
  The primary cause of this error is that the system requires an expected due date for the birth certificate entry, but this information has not been provided. This could happen due to:
  
  User oversight when entering data.
  A system configuration that mandates the due date for processing.
  Data migration issues where expected due dates were not included.
  
  Solution:
  To resolve this error, you should take the following steps:
  
  
  Check Data Entry: 
  
  Go to the relevant transaction or screen where the birth certificate information is being entered.
  Ensure that the "Expected Due Date" field is filled in with a valid date.
  
  
  
  Review Configuration:
  
  If you are an administrator or have access to configuration settings, check if the expected due date is a mandatory field in the configuration settings for birth certificates or related employee data.
  If necessary, adjust the configuration to allow for optional entry, if that aligns with your business processes.
  
  
  
  Data Validation:
  
  If the data is being imported or migrated from another system, ensure that the expected due date is included in the data set.
  Validate the data format to ensure it meets SAP's requirements.
  
  
  
  User Training:
  
  If this is a recurring issue, consider providing training or documentation for users who enter this data to ensure they understand the importance of the expected due date field.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling birth certificate entries and the required fields.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error message.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on your SAP version, you may be using specific transaction codes for HR data entry (e.g., PA30 for maintaining HR master data).
  SAP Notes: Check SAP Notes for any updates or patches that may address this error.
  User Roles: Ensure that users have the appropriate roles and permissions to enter and modify HR data.
  
  By following these steps, you should be able to resolve the HRGB_GBSXP635 error and successfully enter the required information.