How To Fix HRGB_GBSXP422 - SSP by-passed; Absence from &1 to &2 is too short to form a PIW

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 422

• Message text: SSP by-passed; Absence from &1 to &2 is too short to form a PIW

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP422 - SSP by-passed; Absence from &1 to &2 is too short to form a PIW ?

  The SAP error message HRGB_GBSXP422 indicates that an absence period is too short to form a Payroll Information Workbench (PIW) entry. This typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module, particularly when dealing with employee absences and payroll processing.
  Cause:
  The error message is triggered when:
  
  An employee's absence duration is shorter than the minimum required period to generate a PIW entry. This can happen if the absence is for a very short duration (e.g., a few hours or a single day) and does not meet the criteria set in the system for processing payroll information.
  The configuration settings for absence types or payroll processing may not allow for short absences to be processed in the way that is expected.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Absence Duration: Review the absence records for the employee in question. Ensure that the absence duration is appropriate and meets the minimum requirements for processing.
  
  
  Configuration Settings: 
  
  Review the configuration settings for the absence types in the SAP system. Check if there are any defined minimum absence durations that need to be met for PIW entries to be created.
  If necessary, adjust the configuration to allow for shorter absences to be processed, if that aligns with your organization's policies.
  
  
  
  Review Payroll Processing: Ensure that the payroll processing settings are correctly configured to handle the specific absence types and durations. This may involve checking the payroll schema and rules.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to absence management and payroll processing for any specific guidelines or updates that may address this issue.
  
  
  Testing: After making any changes, conduct tests with similar absence records to ensure that the error does not recur and that the system processes the absences as expected.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration or known issues.
  
  
  Related Information:
  
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide additional context on handling short absences in payroll processing.
  HCM Configuration: Familiarize yourself with the configuration of absence types, payroll schemas, and rules in the SAP HCM module.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to prevent it from occurring in the future.