How To Fix HRGB_GBSXP424 - SSP Error: No Employee Groups/Subgroups record for &1 and &2 (Table T503)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 424

• Message text: SSP Error: No Employee Groups/Subgroups record for &1 and &2 (Table T503)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP424 - SSP Error: No Employee Groups/Subgroups record for &1 and &2 (Table T503) ?

  The SAP error message HRGB_GBSXP424 SSP Error: No Employee Groups/Subgroups record for &1 and &2 (Table T503) typically indicates that the system is unable to find a corresponding record in the T503 table for the specified employee group and subgroup. This table is used in SAP HR (Human Resources) to define employee groups and subgroups, which are essential for various HR processes, including payroll and personnel administration.
  Cause:
  
  
  Missing Configuration: The most common cause of this error is that the employee group or subgroup has not been defined in the T503 table. This can happen if the configuration was not completed during the implementation of the SAP system or if there were changes in the organizational structure that were not reflected in the system.
  
  
  Incorrect Data Entry: There may be a typo or incorrect entry in the employee group or subgroup fields when processing the employee record.
  
  
  Data Migration Issues: If data was migrated from another system, it’s possible that the employee groups/subgroups were not correctly transferred or mapped.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the employee group/subgroup data.
  
  
  Solution:
  
  
  Check T503 Table: Use transaction code SE11 (Data Dictionary) to check the T503 table. Verify if the employee group and subgroup specified in the error message exist in the table. If they do not exist, you will need to create the necessary entries.
  
  
  Create/Update Employee Groups/Subgroups:
  
  Go to transaction code SPRO (Customizing) and navigate to:
  
  Personnel Management -> Personnel Administration -> Employee Groups/Subgroups.
  
  
  Here, you can define new employee groups and subgroups as needed.
  
  
  
  Verify Employee Master Data: Check the employee master data using transaction code PA20 or PA30 to ensure that the employee group and subgroup are correctly assigned to the employee record.
  
  
  Data Migration Review: If the issue arose after a data migration, review the migration process to ensure that all necessary employee groups and subgroups were included.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to access the employee group/subgroup data.
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SE11: Data Dictionary
  SPRO: Customizing
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on configuring employee groups and subgroups.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  By following these steps, you should be able to resolve the error and ensure that the necessary employee group and subgroup records are correctly configured in your SAP system.