How To Fix HRGB_GBSXP420 - SSP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 420

• Message text: SSP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2

What causes this issue?

The internal table PERIOD_HISTORY contains all the contiguous(linked)
absences that are relevant to the current absence that is being
processed through GBSXP.
For example, if a Period of Incapacity for Work (PIW) (A) links to an
earlier PIW (B) and from that one to an earlier PIW (C) then:
PERIOD_HISTORY will hold A if GBSXP is processing A.
PERIOD_HISTORY will hold A and B if GBSXP is processing B
PERIOD_HISTORY will hold A, B and C if GBSXP is processing C
Therefore, as a very minimum, the internal table PERIOD_HISTORY must
contain the current absence that is being processed. If this is not the
case, then this error message is generated.

System Response

A permanent error has occurred during the processing of the payroll .
Payroll processing for this employee has been terminated.

How to fix this error?

1) Re-process the employee through payroll after checking that the
Master Data Change Date (IT0003-RRDAT) has been updated to re-process
this date.
2) Check that your payroll subschema for "Up to Gross" (i.e. a copy of
GT00) respects the order and structure of the SAP-delivered payroll
subschema GT00.
3) If you cannot resolve this issue then raise an OSS message stating
that this error has occurred.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP420 - SSP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2 ?

  The SAP error message HRGB_GBSXP420 indicates that there is an issue with the absence records in the system. Specifically, the error states that the Table PERIOD HISTORY does not contain any entries for the specified absence type and period. This can occur in various scenarios, particularly when dealing with absence management in SAP HR (Human Resources).
  Cause:
  
  Absence Type Not Configured: The absence type specified in the error message may not be properly configured in the system.
  Missing Data: There may be no entries in the PERIOD HISTORY table for the specified absence type and the time period in question.
  Incorrect Time Period: The time period being referenced may not have any recorded absences, or it may be outside the range of valid periods.
  Data Migration Issues: If data was migrated from another system, there may have been issues with transferring absence records.
  Authorization Issues: The user may not have the necessary authorizations to view or access the absence records.
  
  Solution:
  
  Check Absence Configuration: Verify that the absence type is correctly configured in the system. This includes checking the absence type settings in the relevant configuration (e.g., in the IMG under Personnel Management).
  Review Period History: Check the PERIOD HISTORY table (usually table PA2001 for absence records) to see if there are any entries for the specified absence type and period. If there are no entries, you may need to create them.
  Validate Time Period: Ensure that the time period being referenced is correct and that it falls within the range of periods for which absences can be recorded.
  Data Consistency Check: If data migration was performed, run consistency checks to ensure that all necessary absence records were migrated correctly.
  User Authorizations: Ensure that the user has the necessary authorizations to access the absence records. This may involve checking roles and permissions in the SAP system.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee absence records.
  Table PA2001: This table contains absence records and can be queried to see if the relevant data exists.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to absence management for further insights into configuration and troubleshooting.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.