How To Fix HRGB_GBSXP418 - SSP Exclusion; On &1, PIW is greater than the maximum years allowed &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 418

• Message text: SSP Exclusion; On &1, PIW is greater than the maximum years allowed &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP418 - SSP Exclusion; On &1, PIW is greater than the maximum years allowed &2 ?

  The SAP error message HRGB_GBSXP418 indicates that there is an issue with the calculation of the "PIW" (which typically stands for "Period of Inactivity for Work") in relation to the maximum number of years allowed for a specific employee or group of employees. This error usually arises in the context of managing employee benefits, particularly in the area of leave or absence management.
  Cause:
  The error occurs when the calculated value for PIW exceeds the maximum number of years that is allowed as per the configuration in the system. This can happen due to various reasons, such as:
  
  Incorrect Configuration: The maximum years allowed for PIW may not be set correctly in the system configuration.
  Data Entry Errors: There may be incorrect data entries in the employee's records that lead to an inflated PIW calculation.
  Changes in Policy: If there have been recent changes in the company's policy regarding leave or absence, the system may not have been updated accordingly.
  System Bugs: Occasionally, there may be bugs or issues in the SAP system that lead to incorrect calculations.
  
  Solution:
  To resolve the HRGB_GBSXP418 error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the relevant configuration settings in SAP (usually in the IMG - Implementation Guide).
  Verify the settings for maximum years allowed for PIW and ensure they are set correctly according to company policy.
  
  
  
  Review Employee Data:
  
  Check the employee's records for any discrepancies or incorrect entries that may be affecting the PIW calculation.
  Ensure that all absence types and leave records are correctly entered and processed.
  
  
  
  Adjust PIW Calculation:
  
  If the PIW is indeed exceeding the maximum allowed years due to valid reasons, consider adjusting the configuration to accommodate the necessary changes.
  
  
  
  Consult Documentation:
  
  Review any recent changes in company policy regarding leave or absence management to ensure that the system reflects these changes.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and data, consider reaching out to SAP support for further assistance. They may provide patches or updates if it is a known issue.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or SPRO (SAP Project Reference Object) to access employee data and configuration settings.
  Documentation: Refer to SAP Help documentation for specific details on managing absence types and configuring PIW settings.
  User Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.