How To Fix HRGB_GBRTI004 - Temporary NIs are not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBRTI - Messages for RTI

• Message number: 004

• Message text: Temporary NIs are not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBRTI004 - Temporary NIs are not allowed ?

  The SAP error message HRGB_GBRTI004: Temporary NIs are not allowed typically occurs in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module. This error is related to the handling of National Insurance (NI) contributions in the UK payroll system.
  Cause:
  The error indicates that there is an attempt to process a temporary National Insurance number (NI) for an employee. Temporary NIs are generally not valid for payroll processing in the UK, as they are intended for short-term use and do not have the same status as a permanent NI number. This can happen if:
  
  An employee has been assigned a temporary NI number instead of a permanent one.
  The employee's data has not been updated to reflect a valid NI number.
  There is a configuration issue in the payroll settings that does not allow for temporary NIs.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Employee Data:
  
  Check the employee's master data in the SAP system to ensure that a valid, permanent National Insurance number is entered.
  If the employee has recently received a permanent NI number, update their records accordingly.
  
  
  
  Update Payroll Configuration:
  
  Review the payroll configuration settings to ensure that the system is set up to handle NI numbers correctly.
  Ensure that the payroll schema and rules are configured to accept only valid NI numbers.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the validity of the NI number or how to update it, consult with your HR or payroll team for assistance.
  They may have specific procedures for handling temporary NI numbers and can guide you on the correct steps to take.
  
  
  
  Testing:
  
  After making the necessary updates, run a test payroll to ensure that the error does not reoccur.
  
  
  
  Documentation:
  
  Document any changes made to the employee's records or payroll configuration for future reference.
  
  
  
  Related Information:
  
  National Insurance Numbers: In the UK, a National Insurance number is a unique identifier used for social security purposes. It is essential for payroll processing and tax calculations.
  SAP HCM Module: The Human Capital Management module in SAP is used for managing employee data, payroll, and other HR-related functions.
  Error Handling: Familiarize yourself with common error messages in SAP HCM to streamline troubleshooting processes in the future.
  
  If the issue persists after following these steps, it may be necessary to consult SAP support or your organization's SAP technical team for further assistance.