How To Fix HRFPM_FTE118 - Conversion not possible as entries already exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM_FTE - New Position Management

• Message number: 118

• Message text: Conversion not possible as entries already exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM_FTE118 - Conversion not possible as entries already exist ?

  The SAP error message HRFPM_FTE118: Conversion not possible as entries already exist typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with the Flexible Personnel Management (FPM) or related functionalities. This error indicates that there is an attempt to perform a conversion or update operation on a personnel record, but the system has detected that there are already existing entries that conflict with the operation.
  Causes:
  
  Existing Records: The most common cause is that there are already existing records in the database for the personnel number or the specific data you are trying to convert or update.
  Data Inconsistency: There may be inconsistencies in the data that prevent the conversion from being executed.
  Locked Entries: The entries might be locked due to ongoing processes or transactions that are not yet completed.
  Incorrect Configuration: There may be configuration issues in the system that prevent the conversion from being processed correctly.
  
  Solutions:
  
  Check Existing Entries: Review the existing entries for the personnel number in question. You can do this by navigating to the relevant infotype or transaction (e.g., PA20 for displaying HR master data) to see if there are conflicting records.
  Delete or Modify Conflicting Entries: If you find conflicting entries that are no longer needed, you may delete or modify them as appropriate. Ensure that you have the necessary authorizations to perform these actions.
  Unlock Records: If the records are locked, you may need to wait for the ongoing processes to complete or contact your system administrator to unlock the records.
  Review Configuration: Check the configuration settings related to personnel management to ensure that they are set up correctly. This may involve consulting with your SAP HCM functional consultant.
  Use Transaction Codes: Utilize transaction codes like PA30 (Maintain HR Master Data) to check and manage the records directly.
  Consult SAP Notes: Look for relevant SAP Notes or documentation that may provide additional insights or patches related to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others that may help in managing personnel records.
  SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  Documentation: Review SAP documentation related to HR data management and personnel administration for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the HRFPM_FTE118 error and take appropriate actions to resolve it.