How To Fix HRFPM_ARCH020 - Document in active commitment period cannot be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM_ARCH - Message in Archiving of PBC Documents Environment

• Message number: 020

• Message text: Document in active commitment period cannot be archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM_ARCH020 - Document in active commitment period cannot be archived ?

  The SAP error message HRFPM_ARCH020 indicates that a document cannot be archived because it is still in an active commitment period. This typically occurs in the context of archiving processes within the SAP Human Resources (HR) module, particularly when dealing with personnel management or payroll documents.
  Cause:
  The primary cause of this error is that the document you are trying to archive is linked to a commitment period that is still active. In SAP, commitment periods are used to manage and track financial commitments, and if a document is associated with an active period, it cannot be archived until that period is closed or the document is no longer linked to it.
  Solution:
  To resolve the HRFPM_ARCH020 error, you can follow these steps:
  
  
  Check Commitment Period: Identify the commitment period associated with the document. You can do this by reviewing the document details in the relevant HR module.
  
  
  Close the Commitment Period: If the commitment period is still open and you have the necessary permissions, consider closing it. This may involve completing any outstanding transactions or processes related to that period.
  
  
  Reassign or Remove the Document: If closing the commitment period is not feasible, you may need to reassign the document to a different period or remove it from the active commitment.
  
  
  Consult with Finance/HR Team: If you are unsure about the implications of closing a commitment period or modifying documents, consult with your finance or HR team to ensure that you are following the correct procedures.
  
  
  Retry Archiving: Once the commitment period is closed or the document is no longer linked to it, attempt to archive the document again.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data growth. It is essential to ensure that all dependencies and relationships are resolved before archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  Documentation: Refer to SAP documentation or help guides specific to your version of SAP for detailed steps on managing commitment periods and archiving processes.
  
  If the issue persists after following these steps, it may be beneficial to consult SAP support or your internal SAP team for further assistance.