How To Fix HRFPM_ARCH021 - Document in commitment period for initial run cannot be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM_ARCH - Message in Archiving of PBC Documents Environment

• Message number: 021

• Message text: Document in commitment period for initial run cannot be archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM_ARCH021 - Document in commitment period for initial run cannot be archived ?

  The SAP error message HRFPM_ARCH021 indicates that a document is in a commitment period for the initial run and cannot be archived. This typically occurs in the context of archiving processes within the SAP Human Resources (HR) module, particularly when dealing with the archiving of payroll or personnel data.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Commitment Period: The document you are trying to archive is still within its commitment period. This means that the data is still considered active and cannot be archived until the commitment period has expired.
  Initial Run: The error specifically mentions the "initial run," which suggests that the archiving process is being attempted before the necessary conditions for archiving have been met.
  Configuration Issues: There may be configuration settings in the archiving object that prevent the archiving of documents that are still in a commitment period.
  
  Solution:
  To resolve the HRFPM_ARCH021 error, you can take the following steps:
  
  
  Check Commitment Period: Verify the commitment period for the document in question. Ensure that the document has moved past its commitment period before attempting to archive it again.
  
  
  Wait for Expiration: If the document is still within the commitment period, you may need to wait until the period expires before attempting to archive the document.
  
  
  Review Archiving Settings: Check the archiving settings in the SAP system to ensure that they are configured correctly. This includes reviewing the archiving object settings and any related parameters.
  
  
  Run Archiving Program: If you are sure that the document should be archived, you can try running the archiving program again after the commitment period has expired.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving in the HR module for any specific instructions or additional troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. In HR, this often involves payroll data, personnel records, and other related documents.
  Commitment Period: This is a defined time frame during which certain documents or data cannot be archived. It is often set based on business requirements or compliance regulations.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on archiving processes in HR.
  
  By following these steps, you should be able to address the HRFPM_ARCH021 error and successfully archive the necessary documents once the conditions are met.