How To Fix HRFPM_ARCH003 - Retention period not yet exceeded; object will not be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM_ARCH - Message in Archiving of PBC Documents Environment

• Message number: 003

• Message text: Retention period not yet exceeded; object will not be archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM_ARCH003 - Retention period not yet exceeded; object will not be archived ?

  The SAP error message HRFPM_ARCH003 indicates that an attempt to archive a specific object has failed because the retention period for that object has not yet been exceeded. This means that the system is configured to retain the data for a certain period, and the current data still falls within that retention period.
  Cause:
  The primary cause of this error is that the data you are trying to archive is still within its defined retention period. In SAP, retention periods are set to ensure that data is kept for a certain amount of time for legal, compliance, or business reasons. Until this period is reached, the system will not allow the archiving of the data.
  Solution:
  To resolve this issue, you can consider the following steps:
  
  
  Check Retention Period Settings:
  
  Review the retention period settings for the specific object you are trying to archive. This can typically be found in the configuration settings of the relevant module (e.g., HR, Payroll).
  Ensure that the retention period is set correctly according to your business requirements.
  
  
  
  Wait for Retention Period to Expire:
  
  If the retention period is set correctly and is still valid, you may need to wait until the retention period has expired before attempting to archive the data again.
  
  
  
  Adjust Retention Period:
  
  If it is appropriate for your business needs, you may consider adjusting the retention period to a shorter duration. However, be cautious with this approach, as it may have legal or compliance implications.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on how to manage retention periods and archiving processes.
  
  
  
  Contact SAP Support:
  
  If you are unsure about the settings or need further assistance, consider reaching out to SAP support or your internal SAP team for guidance.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data growth. It is essential to understand the archiving process and the implications of retention periods.
  Retention Management: Retention management is crucial for compliance with legal and regulatory requirements. Ensure that your organization has a clear policy regarding data retention and archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes effectively.
  
  By following these steps, you should be able to address the HRFPM_ARCH003 error and successfully manage your archiving processes in SAP.