How To Fix HRFPM505 - Closed document &1 cannot be processed in open period &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 505

• Message text: Closed document &1 cannot be processed in open period &2

What causes this issue?

The completion indicator is set for the document processed by the system
during commitment creation. However, its due date is after the closing
date that is currently set for the company code in the system

System Response

Document processing will be declined by the system.

How to fix this error?

Make sure that the completion indicator has been adjusted by the program
<DS:RE.RHRFPM_SET_CLOSED_INDICATOR>Processing of Completion Indicator
for Commitment Documents</>.
If necessary, you can adjust the closing date in maintenance view
V_T77HRFPMCLSNGA or Customizing view V_T77HRFPM_CLSNG.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM505 - Closed document &1 cannot be processed in open period &2 ?

  The SAP error message HRFPM505, which states "Closed document &1 cannot be processed in open period &2," typically occurs in the context of Human Resources (HR) or Payroll processes when there is an attempt to modify or process a document that has already been closed in a previous period.
  Cause:
  
  Closed Document: The document referenced (e.g., a payroll document, time entry, or any HR-related document) has been closed, meaning that it is no longer available for changes or processing.
  Open Period: The error indicates that there is an attempt to process this closed document in a period that is open for processing, but the document itself is not eligible for any further changes or actions.
  Configuration Issues: There may be configuration settings in the system that prevent processing of closed documents in certain periods.
  
  Solution:
  
  Check Document Status: Verify the status of the document referenced in the error message. If it is indeed closed, you will need to determine if any changes are necessary and if they can be made in a different manner.
  Reopen Document: If changes are required, you may need to reopen the document if your business process allows for it. This typically requires specific authorizations and may involve following a defined procedure.
  Create New Document: If reopening the document is not an option, consider creating a new document that reflects the necessary changes or adjustments.
  Consult Configuration: Review the configuration settings related to document processing in your SAP system. Ensure that the settings align with your business processes and requirements.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in checking document statuses or processing HR-related tasks (e.g., PA30 for employee master data).
  Authorization: Ensure that you have the necessary authorizations to perform actions on the documents in question.
  Documentation: Review SAP documentation or notes related to HR document processing for additional insights and best practices.
  Testing: If changes are made to configurations or processes, ensure to test them in a development or quality assurance environment before applying them to production.
  
  By following these steps, you should be able to address the HRFPM505 error effectively.