How To Fix HRFPM501 - Personnel number &1 was marked for retroactive accounting for &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 501

• Message text: Personnel number &1 was marked for retroactive accounting for &2

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

INCLUDE HRFPM_MSG50X_CAUSE OBJECT DOKU ID TX

System Response

The message is only an information message.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM501 - Personnel number &1 was marked for retroactive accounting for &2 ?

  The SAP error message HRFPM501 indicates that a personnel number has been marked for retroactive accounting for a specific date. This typically occurs in the context of payroll processing when changes are made to an employee's data that affect past payroll periods.
  Cause:
  
  Retroactive Changes: The error usually arises when there are changes to an employee's master data (e.g., salary, position, or other relevant information) that are effective from a date in the past. This means that the payroll system needs to recalculate payroll for the periods affected by these changes.
  Payroll Processing: The error can also occur if the payroll has already been processed for the periods in question, and the system is trying to apply changes that require retroactive adjustments.
  Configuration Issues: Sometimes, the configuration settings in the payroll module may not be set up correctly to handle retroactive accounting.
  
  Solution:
  
  Check Personnel Data: Review the employee's master data to identify any changes that have been made. Ensure that the changes are necessary and correctly entered.
  Review Payroll Periods: Check the payroll periods that are affected by the changes. If payroll has already been processed for those periods, you may need to run a retroactive payroll calculation.
  Run Retroactive Payroll: If the changes are valid and need to be applied, you may need to run the payroll for the affected periods again. This can be done using the appropriate payroll processing transaction (e.g., PC00_MXX_CALC).
  Consult Documentation: Refer to SAP documentation or your organization's payroll procedures for handling retroactive accounting.
  Configuration Check: If the issue persists, consult with your SAP HR configuration team to ensure that the system is set up correctly to handle retroactive changes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may be used in payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to retroactive accounting in your version of SAP.
  User Roles: Ensure that you have the necessary authorizations to make changes to employee data and run payroll processes.
  
  If the problem continues after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP HR expert for further assistance.