How To Fix HRFPM502 - Personnel number &1 could not be marked for retroactive accounting

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 502

• Message text: Personnel number &1 could not be marked for retroactive accounting

What causes this issue?

INCLUDE HRFPM_MSG50X_CAUSE OBJECT DOKU ID TX
An error occurred.

System Response

The commitment documents cannot be updated. The person still has the
<DS:DE.HRFPM_CHANGE_STAT>status</> "flagged X for refinancing"

How to fix this error?

Analyze and remove the cause of the error. Then you have to create the
commitment again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM502 - Personnel number &1 could not be marked for retroactive accounting ?

  The SAP error message HRFPM502 indicates that a specific personnel number could not be marked for retroactive accounting. This error typically arises in the context of payroll processing and can be caused by several factors. Below are the common causes, potential solutions, and related information for this error:
  Causes:
  
  Incorrect Personnel Number: The personnel number specified may not exist or may have been entered incorrectly.
  Payroll Status: The payroll status of the employee may not allow for retroactive accounting. For example, if the payroll has already been processed for the period in question, retroactive changes may not be permitted.
  Time Evaluation Issues: If there are issues with time evaluation or if the time data is not consistent, it may prevent retroactive accounting.
  Locked Records: The personnel record may be locked for changes due to ongoing payroll processing or other administrative actions.
  Missing Data: Required data for retroactive accounting may be missing or incomplete, such as absence records or infotype data.
  Configuration Issues: There may be configuration settings in the payroll module that prevent retroactive accounting for certain conditions or employee groups.
  
  Solutions:
  
  Verify Personnel Number: Check that the personnel number is correct and exists in the system.
  Check Payroll Status: Review the payroll status of the employee to ensure that it allows for retroactive accounting. If payroll has been finalized for the period, you may need to reverse or adjust the payroll.
  Review Time Evaluation: Ensure that time evaluation has been processed correctly and that there are no inconsistencies in the time data.
  Unlock Records: If the personnel record is locked, determine the reason for the lock and resolve it. This may involve coordinating with the payroll team.
  Complete Missing Data: Ensure that all necessary infotypes and data are complete and accurate for the employee in question.
  Consult Configuration: Review the payroll configuration settings to ensure that they are set up correctly for retroactive accounting.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to investigate and resolve issues.
  SAP Notes: Check for relevant SAP Notes that may address specific issues related to retroactive accounting and the HRFPM502 error.
  Documentation: Refer to SAP documentation for detailed information on payroll processing and retroactive accounting procedures.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the HRFPM502 error and implement a solution to resolve it.